Administration and Operations Associate

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🔥 6 minutes ago

🏄 California – Remote

🏄 California – Remote

💵 $43 - $45 / hour

⏰ Full Time

🟢 Junior

🟡 Mid-level

⚙️ Operations

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California Environmental Justice Alliance

WebsiteLinkedInAll Job Openings

11 - 50 employees

🤝 Non-profit

🌍 Social Impact

Non-profit • Social Impact

California Environmental Justice Alliance is a statewide, community-led alliance that works to achieve environmental justice by advancing policy solutions. CEJA unites powerful local organizing from communities most impacted by environmental hazards, including low-income communities and communities of color, to create change at a statewide level. The alliance empowers approximately 35,000+ residents across California, focusing on alleviating poverty and pollution through policy advocacy and community engagement.

📋 Description

• Serves as a connection point between finance, HR, and administration to ensure that processes are integrated appropriately and flow seamlessly for staff. • In partnership with HR and Operations Director - design, document, and continuously improve internal operational workflows and processes to enhance organizational efficiency. • Maintain up-to-date process documentation, standard operating procedures (SOPs), and operational guides. • Maintains accurate record keeping for all CEJA’s external invoice payments and internal reimbursement processing. • Process all staff reimbursement requests, including medical, travel, and mileage reimbursements, in a timely and accurate manner. • Process all external invoice payments, including medical benefit invoices, consultant invoices, and other CEJA invoice processing in a timely and accurate manner. • Maintain accurate health benefit invoice reconciliation spreadsheets. • Process all staff credit card receipt submissions for compliance and reconciliation. • Supports Director of Finance and Administration with annual audit tasks. • Serve as CEJA’s primary internal point of contact for IT support inquiries and issues. • Triage incoming IT requests, gather necessary information, and submit tickets to the organization’s IT support partner, Ntiva. • Maintain an internal log of recurring IT issues and communicate trends to leadership for proactive planning. • Partner with the HR and Operations Director to coordinate details for recruitment for new positions and execute structured onboarding experiences for all new employees. • Coordinate all recruitment details for each job announcement to career webpage in BambooHR and other online job boards, and groups. • Assist in the planning and coordination of all CEJA’s organizational events, including all-staff meetings, staff retreats, Congreso, Spring Lobby Day, and leadership retreats. • Oversee all federal, state, and local lobby and campaign compliance for staff lobbying hours, expenses and payment processing. • Assist HR and Operations Director with benefit and payroll administrative tasks to ensure all benefit and payroll processes are seamless between the administrative team and the staff.

🎯 Requirements

• Associate or bachelor's degree in business administration, Organizational Management, or a related field preferred; equivalent experience will be considered. • Minimum 2 - 3 years of experience in an administrative, operations, human resources or coordinator role. • Prior experience supporting HR processes, financial systems, or IT coordination is highly desirable. • Strong organizational skills with the ability to manage multiple priorities and deadlines simultaneously. • Excellent written and verbal communication skills; able to interface effectively with staff at all levels. • High proficiency in Microsoft Office Suite (Word, Excel, Outlook) and comfort working within cloud-based platforms and databases. • High proficiency in HRIS and other Operational systems – experience with BambooHR, BOX, and SLACK is preferred. • Demonstrated ability to develop or improve administrative processes and document procedures clearly. • Detail-oriented with a high degree of accuracy in data entry and record keeping. • Ability to handle sensitive and confidential information with professionalism and discretion. • Service-oriented, collaborative team player with strong interpersonal skills. • Self-starter is capable of working independently while knowing when to escalate or seek guidance.

🏖️ Benefits

• Generous wellness and vacation time off: -Vacation (10 to 25 days per year) -Wellness Leave (12 to 18 days per year) -11 paid holidays -2-week paid winter break (December 19 through January 1) -Paid medical, dental, vision insurance, life insurance and medical reimbursement plan (100% of the full insurance premium for qualified employees) -Monthly reimbursement for cell and internet usage -401(k) retirement plan- CEJA contributes 4.8% towards the plan -$2000 professional development allowance -Offering of a two-month sabbatical after seven years of continuous employment. -CEJA is currently piloting a 32-hour, four-day work week, during which staff work Monday through Thursday.