Event Specialist

🔥 8 minutes ago

🔔 Pennsylvania – Remote

🔔 Pennsylvania – Remote

⏰ Full Time

🟡 Mid-level

🟠 Senior

🎪 Events

Apply Now

Find Similar Remote Jobs

Set Up Email Alert For New Jobs

📊 Check your resume score for this job

Improve your chances of getting an interview by checking your resume score before you apply.

Upload Resume

Chartwell Law

WebsiteLinkedInAll Job Openings

501 - 1000 employees

Founded 2002

💼 Consulting

🛡️ Insurance

📦 Logistics

Consulting • Insurance • Logistics

Chartwell Law is a law firm that defends employers, self-insured entities, and insurance carriers in matters involving workers' compensation, employment and labor law, business disputes, and general liability. The firm also represents health care systems, providers, and hospitals in professional liability, general liability, labor and employment, and workers’ compensation matters, providing litigation and defense services across multiple jurisdictions.

📋 Description

• Coordinate client-facing events, including conferences, networking events, and client trips • Coordinate internal firm events, including holiday and summer parties, firm retreats, and special events • Collaborate with Marketing, Business Development, Facilities, IT, Legal, Procurement, Accounting, and other departments • Research and recommend venues, catering, décor, entertainment, promotional materials, and event vendors • Maintain vendor relationships and coordinate contract reviews, payment schedules, deadlines, compliance records, approvals, and documentation • Manage sponsorship benefits, registration lists, attendees, booth requirements, deliverables, shipping, setup, and dismantling • Manage the marketing events calendar and track deadlines, sponsorship obligations, and milestones • Coordinate invitations, reminder emails, registration communications, follow-ups, and client outreach • Develop event graphics for social media and publish attorney speaking opportunities on the firm's website • Maintain event records, RSVP status, and follow-up activity in CRM and marketing databases • Manage the Uber account and Navan travel program administration page • Track and report event ROI, attendance, client participation, leads, follow-up activities, and business development outcomes • Track expenses and reconcile invoices for approval • Travel to events as needed to provide logistical support • Manage multiple projects, meet deadlines, improve processes, efficiency, event quality, and measurable outcomes • Develop and maintain event planning procedures, efficiencies, and best practices

🎯 Requirements

• Bachelor's degree in Marketing, Communications, or related field • 3–5 years of event planning, marketing, business development, or related experience • Ability to travel as needed, including occasional evenings and weekends • Must be near a major airport hub, preferably on the East Coast • Experience with Monday.com, Nexl, Canva, or similar MarTech platforms preferred but not required • Experience managing event budgets, vendor contracts, and sponsorship deliverables preferred • Experience working in a professional services environment; legal experience preferred but not required • Strong organizational and project management skills • Proficiency with Microsoft Office Suite required • Excellent written and verbal communication skills

🏖️ Benefits

• Fully remote designation • Ability to travel to events to provide logistical support • Flexible arrangement may be remote, hybrid, or fully in-office depending on role, office location, and Firm requirements