Events Coordinator, Internship Placements

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CIEE Barcelona

WebsiteLinkedInAll Job Openings

11 - 50 employees

📚 Education

🤝 Non-profit

👥 B2C

Education • Non-profit • B2C

CIEE Barcelona is a nonprofit organization dedicated to advancing intercultural exchange and study abroad experiences since 1947. They provide a variety of programs that connect high school and college students with international opportunities, facilitating personal growth, cultural understanding, and educational advancement. CIEE Barcelona focuses on offering students access to diverse educational experiences, internships, and work opportunities worldwide, ensuring a comprehensive and transformative journey abroad.

📋 Description

• Coordinate and facilitate candidate interviews for virtual and in person hiring events. • Manage candidate rosters in Excel and create reports for each event. • Assist with the planning, scheduling, and execution of hiring events and recruitment initiatives. • Serve as a primary point of contact for host organizations regarding interview scheduling, event logistics, and recruitment timelines. • Perform initial participant interviews, as needed. • Communicate interview outcomes and next steps to participants in a timely and professional manner. • Collect, track, and report visa appointment updates and outcomes, providing regular status updates to host organizations. • Monitor and manage the shared inbox, ensuring prompt responses and follow up on inquiries. • Support domestic and international recruitment road shows and hiring events as needed. • Maintain and update the CIEE Beacon hiring event grid, tracking interview activity, host selections, and placement outcomes. • Support training plan processes, including kickoff coordination, cloning, workflow management, participant reminders, and pipeline tracking. • Communicate regularly with international agency partners regarding candidate status, event participation, placement updates, and program requirements. • Ensure accurate recordkeeping and data management across recruitment and placement systems. • Collaborate with cross functional teams to streamline hiring event operations and improve participant and host experiences.

🎯 Requirements

• Bachelor’s degree required • Excellent administrative and organizational skills with the ability to effectively coordinate a large variety of activities. • Must exude professionalism both internally and externally to CIEE and be committed to company values and stated goals. • Superior written and verbal communication skills adaptable to all types of audiences, including participants, industry partners, international representatives, senior leaders, etc. • Ability to work through and resolve a wide range of issues and be an exemplary ambassador of CIEE and its mission and programs • Ability to function well in a complex institutional framework, have a high tolerance for ambiguity and flexibility, and be able to respond quickly and appropriately to changing circumstances

🏖️ Benefits

• Paid time off • Parental leave • Gym Reimbursement Program • Employee Assistance Program • Short-term & Long-term Disability • 6 floating Fridays (based on our eligibility rules) • CIEE Study Abroad Program discounts • 403(b) Retirement Plan with employer contribution • Insurance Coverage (life, travel, medical, dental and vision) • Flexible Spending Accounts/Health Savings Account (medical and dependent) • Voluntary Benefits (identity theft protection, pet insurance, accident, and critical illness)