Senior Executive Assistant

🔥 15 hours ago

🤠 Texas – Remote

🤠 Texas – Remote

💵 $92.5k - $138.8k / year

⏰ Full Time

🟠 Senior

👨‍💼 Executive Assistant

🦅 H1B Visa Sponsor

This company has sponsored H1B visas in the past.

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Commerce

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eCommerce • Artificial Intelligence • B2B

Commerce is a company that provides flexible, AI-driven solutions designed for next-generation commerce. It connects various tools and systems to drive growth and unlock data potential for businesses. With a focus on delivering seamless, personalized experiences at scale, Commerce supports businesses through tailored solutions and end-to-end services. Its platform includes offerings like BigCommerce, Feedonomics, and Makeswift, aimed at enabling innovation, optimizing data, and creating customizable digital experiences.

📋 Description

• Serve as a trusted strategic partner to assigned executives and support the Board of Directors • Coordinate board meeting scheduling, agendas, and advance distribution of materials in compliance with bylaws and governance requirements • Schedule and coordinate ad hoc committee meetings, Board and executive office needs, investor relations activities, earnings calls, and conferences • Process board member expense reports and support executive expense reporting • Maintain confidentiality and discretion in board-related matters • Manage complex calendars across multiple time zones and lines of business • Gatekeep executive time and office access • Anticipate executive needs, set priorities, and handle sensitive matters with independent judgment • Coordinate leadership team meeting agendas and follow up on action items • Prepare executive-level materials and briefings; assist with drafting and editing communications • Research, prioritize, and follow up on incoming issues and confidential matters • Plan and coordinate internal and external meetings, events, and team offsites with Facilities, IT, and Finance • Maintain filing systems, corporate records, board documents, and the company data room • Arrange travel for board members and executives, including flights, hotels, ground transportation, lodging, meals, and agendas • For Austin-based team members, support coworking-space duties such as mail handling and badges

🎯 Requirements

• Bachelor’s degree or equivalent experience required • 7+ years of experience supporting C-level or senior executives • Experience in a technology environment preferred • Experience supporting a board of directors or in a governance setting is a plus • Advanced calendar management across multiple time zones and competing priorities • Exceptional organizational and time-management skills, attention to detail, and accuracy • Independent judgment and discretion with confidential and sensitive information • Expert written and verbal communication skills and executive presence • Strong interpersonal skills and ability to build trust and credibility • Proactive problem-solving, decision-making, and follow-through • High emotional intelligence, professional maturity, and composure under pressure • Ability to work independently or as part of a global team across time zones • Adaptability in a fast-changing environment • Comfort with AI productivity tools such as Claude • Proficiency in Google Workspace (Gmail, Calendar, Drive, Docs, Slides, Sheets, Meet) • Preferred: Slack, Navan, Zoom, Microsoft Office, DocuSign, and Adobe Acrobat • Occasional travel to support executive meetings, offsites, or other business needs • Austin-based roles require onsite attendance at the coworking space at least once a week

🏖️ Benefits

• Remote-first work environment • Optional collaborative workspaces in Austin, Atlanta, and London • Variable compensation such as bonus or commission, where applicable • Equity, where applicable • Benefits in accordance with local policies • Inclusive and accessible hiring experience • Identity verification process via Persona

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