Senior People Ops Manager – Payroll, Systems

🔥 21 hours ago

🔔 Pennsylvania – Remote

🔔 Pennsylvania – Remote

💵 $165k - $175k / year

⏰ Full Time

🟠 Senior

🧾 Payroll

🦅 H1B Visa Sponsor

This company has sponsored H1B visas in the past.

👻 Ghost score 10%

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Convergent Research

WebsiteLinkedInAll Job Openings

11 - 50 employees

🤝 Non-profit

🔬 Science

Non-profit • Science • Technology

Convergent Research is a nonprofit organization that supports the creation and operation of Focused Research Organizations (FROs). These are new types of scientific startups dedicated to tackling large-scale, coordinated projects in science and technology. The organization aims to produce high-impact public goods and drive forward technically ambitious projects led by teams of scientists, engineers, and entrepreneurs. Convergent Research operates with a focus on achieving pre-specified, quantifiable technical milestones within finite-duration projects. It is supported by significant funding from notable entities, including investment by influential figures in the science and tech communities.

📋 Description

• Own US and UK payroll end to end, including timesheets, payroll changes, initial review, accuracy, controls, reconciliations, approvals, audit trails, documentation, and provider issue resolution • Own benefits administration, COBRA, open enrollment, US 401(k), UK pension administration, leave administration in the HRIS, and workers’ compensation • Own HRIS architecture, configuration, integrations, data integrity, governance, reporting, troubleshooting, vendor relationships, and platform performance • Develop and maintain compliant policies across US federal and state jurisdictions, the UK, and EOR-covered countries • Own the people compliance calendar for filings, renewals, notices, audits, and policy reviews • Coordinate immigration counsel introductions, vendors, timelines, and HRIS documentation • Support compensation review reporting while the Head of People owns compensation strategy • Establish people infrastructure for new FROs, including entity and EOR setup, payroll and benefits activation, policies, and Notion workspaces • Coordinate the people workstream for FRO launches and flag dependencies and risks • Own operational wind-downs for FROs, including terminations, final pay, benefits termination, platform and entity closure, and records retention • Report to the Head of People and collaborate with People Ops, HRBP, and Launch teams • Within six months, take full payroll and retirement administration ownership, audit salary data, create UK timecard/hourly payroll processes, build a 12-month roadmap, implement payroll controls and a compliance calendar, close high-risk policy gaps, and support an FRO launch and wind-down

🎯 Requirements

• 12+ years of experience in HR ops, payroll administration, or a closely related field, or 8+ years with a directly relevant master’s degree • 5+ years of direct, accountable payroll administration ownership across multiple jurisdictions, including California • Experience standing up or substantially building people operations processes for a new entity, location, or country • Hands-on benefits administration experience, including coordinating at least one open enrollment cycle • Experience owning an HRIS, including configuration, integrations, data integrity, data governance, and reporting • Experience developing complete, compliant policy suites across multiple states or countries and knowing when to engage legal counsel • Strong documentation and process-building skills, with examples of playbooks, controls, or operational systems created • Familiarity with AI-enabled tools for documentation, reporting, and workflow automation • UK payroll experience, including PAYE, RTI, and pension administration (nice to have) • Experience in a PEO environment, ideally with TriNet, and with Rippling or a comparable international payroll platform (nice to have) • Experience with international employer of record arrangements (nice to have) • Experience in a nonprofit, startup, research organization, or other fast-moving mission-driven environment (nice to have) • Experience supporting multiple legal entities (nice to have)

🏖️ Benefits

• A rare chance to build institutional architecture for frontier science and work with experts from different fields • Competitive salary of $165,000–$175,000 • 5–10% premium for especially high cost of labor locations or the NYC office • Up to a 6% 401k match • Top-tier medical, dental, and vision insurance, with most options fully covered for employees and dependents • Company-paid life insurance, AD&D, long- and short-term disability insurance, and voluntary supplemental insurance options • 19 holidays, including a full week off at the end of the year • 3 weeks PTO with tenure increases • Separate sick and parental leave allotments • Fertility benefits and childcare reimbursement • Education and professional development benefits • Wellness allowance for fitness and wellness activities • Quarterly offsite team retreats and additional opportunities to meet teammates in person