Registrar Operations Specialist

Job not on LinkedIn

🔥 7 minutes ago

🇺🇸 United States – Remote

⏰ Full Time

🟢 Junior

🟡 Mid-level

⚙️ Operations

🚫👨‍🎓 No degree required

👻 Ghost score 12%

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Cotulla Education

WebsiteLinkedInAll Job Openings

1001 - 5000 employees

💼 Consulting

📦 Logistics

🏭 Manufacturing

Consulting • Logistics • Manufacturing

Cotulla Education is a dynamic ecosystem that empowers the future workforce by transforming ambition into action. It connects education and industry to provide best-in-class training and skills development, focusing on hands-on education that leads to lasting careers in various essential roles, including healthcare and skilled trades. Cotulla's mission is to build clear pathways to success for individuals and communities by preparing them for high-demand jobs.

📋 Description

• Execute Registrar operations for assigned campuses in accordance with institutional policies, procedures, and regulatory requirements • Maintain the accuracy and integrity of student academic records, enrollment information, and official institutional records • Support student lifecycle processes, including enrollment, registration, academic progress, status changes, transfers, leaves of absence, withdrawals, and graduations • Monitor Registrar activities to ensure required tasks, reporting, and compliance deadlines are completed accurately and on time • Conduct quality assurance reviews and audits to support data accuracy, process consistency, and compliance with institutional, accreditation, state, and federal requirements • Serve as a resource for campus teams by providing guidance on Registrar policies, procedures, and student information systems • Partner with campus and Home Office departments to support student success and ensure consistent Registrar operations across the organization • Support the development and continuous improvement of Registrar processes, documentation, training materials, and operational standards • Participate in system implementations, testing, process improvements, and special projects • Adapt to new systems, tools, and workflows as Registrar operations transition toward a more technology-enabled model

🎯 Requirements

• High School Diploma or GED required • Associate’s or Bachelor’s degree in Business or a related field preferred • Minimum of two years of Registrar experience required • Experience within a support or multi-campus environment preferred • Working knowledge of Title IV regulations, ACCSC accreditation standards, and Registrar compliance requirements • Demonstrated understanding of FERPA requirements and best practices for safeguarding student education records • Proficiency with Anthology or a comparable student information system required • Highly organized and detail-oriented, with the ability to manage multiple priorities and deadlines • Strong process orientation with the ability to follow, document, evaluate, and improve operational workflows • Adaptable and comfortable working through process changes, new technology, and evolving operational models • Strong written and verbal communication skills with a customer-service mindset • Ability to work independently and collaboratively across campus and Home Office teams • Strong working knowledge of Microsoft Office, including Word, Excel, Outlook, SharePoint, and Teams • Willingness to work outside regular business hours as needed

🏖️ Benefits

• 401(k) and matching • Health, dental, and vision insurance • Life insurance options • Parental leave • Paid time off • Employee Assistance Program • Tuition reimbursement

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