Legal Operations Coordinator

🔥 0 minutes ago

🇺🇸 United States – Remote

💵 $62k - $72k / year

⏰ Full Time

🟡 Mid-level

🟠 Senior

⚙️ Operations

👻 Ghost score 0%

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Communication Service for the Deaf (CSD)

WebsiteLinkedInAll Job Openings

1001 - 5000 employees

Founded 1975

🏥 Healthcare

💼 Consulting

📦 Logistics

💰 $75k Grant on 2017-11

Healthcare • Consulting • Logistics

Communication Service for the Deaf (CSD) is an organization that has been working since 1975 to empower both Deaf and hearing individuals to succeed together. CSD offers a variety of programs and services, such as ASL Now, CSD Access, and DeafHealth, to promote accessibility and success for Deaf and hard of hearing communities. The company collaborates with partners like Tive Technology to enhance accessibility and provides resources for hiring Deaf employees and supporting Deaf-owned businesses. CSD believes in treating disability as diversity and values Deaf identities for their unique contributions to society.

📋 Description

• Administer and maintain the organization’s contract lifecycle platform and ensure contract records are accurate and current • Track contract expiration dates and coordinate timely renewal reviews • Coordinate review, routing, processing, and quality assurance of designated low-risk contracts • Maintain inventory of current contracts and assess ongoing contract needs with stakeholders • Administer DocuSign workflows, including preparing, routing, tracking, and filing documents • Manage the Legal Department’s shared inbox by responding to, triaging, and directing requests • Maintain the FreshService ticketing system and monitor legal service requests and timelines • Coordinate and facilitate grant submissions through Submittable • Support service lines, regulatory initiatives, accreditation efforts, licensing applications, waiver programs, and strategic projects • Administer the Board governance platform and maintain governance records and meeting materials • Coordinate Board and committee meeting logistics and scheduling • Prepare and distribute Board notices, agendas, supporting materials, and correspondence • Record and maintain accurate Board and committee meeting minutes • Maintain official Board records and archives in OnBoard, SharePoint, and other systems • Coordinate Board recognition and appreciation initiatives • Provide administrative, operational, and project support to the Legal Operations Manager and Chief Legal Officer • Conduct legal research and assist with drafting and organizing legal documents, contracts, and correspondence • Maintain legal files and track deadlines for court documents and other legal materials • Assist with monitoring compliance with applicable laws and regulations • Liaise with internal departments and collaborate on legal, governance, and contract administration workflows • Recommend and support process improvements • Perform other duties and special projects as assigned

🎯 Requirements

• Bachelor’s degree in Business Administration, Legal Studies, Paralegal Studies, Public Administration, or a related field required • Master’s degree preferred • Minimum of five (5) years of progressively responsible experience in legal operations, contract administration, executive administration, board governance, compliance, or a related administrative field • Experience supporting legal, executive, or corporate governance functions preferred • Experience coordinating contracts, document management, or legal workflow processes preferred • Ability to communicate in American Sign Language (ASL) strongly preferred • Exceptional attention to detail and thoroughness • Ability to prioritize multiple assignments, manage competing deadlines, and maintain organized systems, files, and workflows • Sound judgment and strict confidentiality when handling sensitive information • Clear, professional, and effective written and verbal communication • Critical thinking and problem-solving abilities • Proficiency in contract management systems, electronic signature platforms, board governance software, Microsoft Office Suite, SharePoint, and other business applications • Ability to work collaboratively in a virtual office environment • Ability to occasionally lift and/or move up to 10 pounds

🏖️ Benefits

• Fully remote work environment • Virtual office environment • Up to 5% travel opportunity/requirement