Senior Project Coordinator – AV Integration

🔥 12 hours ago

🤠 Texas – Remote

🤠 Texas – Remote

⏰ Full Time

🟠 Senior

👷‍♀️ Project Manager

👻 Ghost score 10%

What it means: how likely this posting is sitting open without active hiring.How to read it: 60% or higher means we think this is a ghost. Lower scores are less of a worry.How we score it: age, reposts, open roles vs team size, how fast jobs close, and whether pay is listed.Fine print: an estimate from public data, not a judgment of the company. Real jobs can score high, so treat it as a hint, not a fact.

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Diversified

WebsiteLinkedInAll Job Openings

1001 - 5000 employees

Founded 1993

🏢 Enterprise

📱 Media

🔐 Security

💰 Private Equity Round - Diversified Systems on 2022-12

Enterprise • Media • Security

Diversified is a global systems integrator and experiential technology services firm that designs, builds, integrates, and supports immersive audio-visual and digital experience environments across venues such as broadcast facilities, stadiums and arenas, corporate offices, classrooms, healthcare spaces, retail stores, houses of worship, and live performance venues. Their offerings include audio-visual systems, digital signage, electronic security, IPTV, immersive experiences, media production and supply chain, meeting and collaboration solutions, and smart workplace technologies, together with lifecycle services like strategy & design, financing, build & integrate, proactive monitoring, managed support, staffing for live events, and cybersecurity. Diversified serves enterprise and public-sector clients — including broadcast media, sports and live events, education, healthcare, government, retail, and large corporate customers — and partners with technology vendors such as Microsoft, Cisco, Crestron, Sony, and others to deliver large-scale, managed technology ecosystems.

📋 Description

• Organize, control, execute, and facilitate project activities throughout the project lifecycle • Support project logistics, planning, coordination, and project finances • Work with Sales and Technical Operations teams on project kick-offs, equipment ordering and tracking, and project closeout • Create project documents and coordinate vendors • Track procurement and schedule and attend project meetings • Review project conversions and budgets against customer purchase orders and contracts • Coordinate with Sales and Project Management to resolve issues • Provide administrative support to Technical Operations, Project Teams, and local management • Help ensure compliance with company policies, procedures, and standards • Coordinate regular project billings with Accounts Receivable, including AIA billing documents when applicable • Post critical project documentation to enterprise document management portals • Serve as the primary interface between Project Management and Procurement • Assist with Bill of Materials management for active projects • Coordinate project deliveries with Shipping & Receiving • Coordinate onsite deliveries, inventory, and other onsite tasks as needed • Provide Project Managers with daily support for equipment ordering, tracking, and documentation • Facilitate subcontractor and vendor quote approvals • Check equipment delivery status and follow up on unreceived or unpurchased items • Attend internal and external project meetings • Review and prepare billing submittals for Accounts Receivable • Review project financials and organize monthly cost reports • Complete project closeout checklist tasks • Reproduce forms needed for project preparation • Mentor team members and act on behalf of Project Managers when necessary

🎯 Requirements

• High School Diploma or equivalent • 5+ years of experience in a Project Coordinator support role and/or projects-related role • AVIXA CTS or Industry Certifications listed under Education & Certifications • Experience with MS Office suite, especially Excel, Word, Outlook, PowerPoint, and Adobe • Familiarity with Accounting Systems • Experience with project management software, such as MS Project • Ability and willingness to mentor other team members • Must be able to perform work duties in a team-oriented environment as well as remote locations • Effective oral and written communication of relevant project information • Ability to adapt to shifting priorities • Analytical and problem-solving capabilities • Ability to react to project adjustments and alterations promptly and efficiently • Ability to elicit cooperation from a wide variety of sources and departments • Strong organization and ability to rapidly switch tasks • Ability to research project-related issues and products • Ability to prioritize and execute tasks in a high-pressure environment • Technical/business degree or equivalent work experience preferred • Microsoft Teams • Dynamics 365 • General Contractor, Construction, Security, or Integration background • Familiarity with AIA and Prevailing Wage documents and processes • Client management skills • Strong financial acumen

🏖️ Benefits

• Virtual U.S. position • Training classes as required by department needs • Remote work capability