Administrative Assistant

🔥 2 hours ago

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DLB Associates

WebsiteLinkedInAll Job Openings

201 - 500 employees

Founded 1980

🎮 Gaming

📚 Education

⚡ Productivity

Gaming • Education • Productivity

DLB Associates is a company that offers a unique, fully interactive gamified experience for users, allowing them to choose how they want to engage with the content. Whether users prefer a fun and challenging approach or a straightforward presentation of facts, DLB Associates caters to diverse preferences in user experience.

📋 Description

• The Administrative Assistant Associate will have the opportunity to interface with all departments in the firm. • Demonstrate problem-solving skills, effective teamwork and respect for deadlines while providing administrative talents. • This role operates in a dynamic, fast-paced environment where priorities frequently shift, requiring adaptability and strong problem-solving skills. • Success in this role demands the ability to juggle multiple priorities, pivot swiftly in response to changing business needs and effectively handle both projects with accuracy and efficiency in a remote environment. • This role is pivotal in supporting general staff operations, ensuring seamless file management, meticulous document handling and effective communication. • They will work collaboratively with various departments within the company, serving as a key member of the Operations Team.

🎯 Requirements

• Minimum of two years of experience in a professional office or consulting services environment • Knowledge of administrative support functions including managing files, documenting processes, designing forms and templates using themes and styles, etc. • Knowledge of continuous process improvement • Demonstrate continued and progressive knowledge of administrative tasks required for an engineering firm • Skill in booking and arranging travel and events • Advanced skill using MS Office Suite (Excel, Word, Outlook, PowerPoint, Teams, SharePoint) and Adobe/Bluebeam • Skill using artificial intelligence, machine learning and generative artificial intelligence • Ability to leverage AI and emerging technologies to streamline workflows, optimize operational processes, and contribute to company-wide innovation • Skill in database administration and analytics • Skill in completing assignments accurately and with attention to detail • Ability to analyze situations using critical thinking to determine options for path forward • Ability to maintain confidentiality and handle sensitive information • Ability to work successfully in a remote environment through effective communication and organizational skills, self-motivation, self-direction, proactiveness and resourcefulness in a distraction free workspace • Ability to maintain neat, orderly, complete documents and project files • Ability to analyze and prepare documents, reports and correspondence • Ability to communicate effectively in both oral and written form (technical and non-technical information) • Ability to work successfully as a member of a team and independently with supervision • Ability to work under pressure and meet close deadlines • Organizational skills, with the ability to manage multiple tasks simultaneously and adapt to changing business requirements as necessary

🏖️ Benefits

• Choice of comprehensive medical plans (including two PPO-style plans and a HDHP w/ HSA option) • Flex spending accounts (FSA) • Dental and vision plans • Comprehensive medical, dental and vision benefits extended to spouse / domestic partner and dependent children up to age 26 • 401k with company match and self-directed brokerage account option • PTO including additional paid time off during the last week of the year • Company paid life insurance coverage for employees and their eligible dependents • Short and long-term disability, AD&D coverage • Professional development opportunities, tuition reimbursement and professional licensing assistance • Paid parental leave after one year of employment