Events Manager

🔥 19 hours ago

🗽 New York – Remote

🗽 New York – Remote

💵 $65k - $68k / year

⏰ Full Time

🟡 Mid-level

🟠 Senior

🎪 Events

👻 Ghost score 0%

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Educational Theatre Association

WebsiteLinkedInAll Job Openings

11 - 50 employees

Founded 1929

📚 Education

🤝 Non-profit

💰 $13k Grant - Educational Theatre Association on 2023-07

Education • Non-profit

Educational Theatre Association is the largest professional organization for theatre educators in the United States, supporting teachers and students by providing resources, professional development, events, recognition programs, and advocacy. It houses the International Thespian Society and runs major events such as the International Thespian Festival and Theatre Education Conference, offers educator resources, grants, scholarships, and operates the Educational Theatre Foundation to expand access to quality theatre education.

📋 Description

• Support the planning, coordination, and execution of EdTA educational programs and events, including the International Thespian Festival, Theatre Education Conference, and Leadership Summit. • Manage the Chapter Select one-act theatre festival program from page to stage, including timelines, production logistics, communications, rehearsals, and performance execution. • Coordinate the college auditions program at the International Thespian Festival, including scheduling, participant communications, space assignments, and on-site logistics. • Assist the Director of Events with MainStage programming and major event operations. • Coordinate participating schools, production personnel, venues, vendors, and internal staff. • Maintain production schedules, task lists, program documentation, logistical plans, records, and event files. • Coordinate staff meals, guest services, food and beverage logistics, catering, dietary accommodations, and vendor communications. • Assist with event setup, scheduling, supplies, signage, and other logistical requirements. • Provide on-site support during events and troubleshoot event-related issues. • Coordinate logistics and communications for the ITF safety team and support established safety procedures and emergency protocols. • Collect and organize event data and prepare pre- and post-event reports. • Use Microsoft Office and EdTA event management systems for tracking, reporting, scheduling, and information management. • Work closely with the Director of Events and EdTA staff to coordinate program needs and event priorities. • Provide logistical support for additional EdTA programs and events, including occasional weekends providing remote support for chapter events. • Travel and work extended or irregular hours, including evenings and weekends, during major events.

🎯 Requirements

• Minimum of five years of professional experience in event coordination, stage management, theatrical production, line producing, hospitality, or a related field. • Experience coordinating projects, productions, or events with multiple timelines, stakeholders, and logistical requirements. • Experience in hospitality, guest services, food and beverage operations, or a comparable service-oriented environment. • Valid Driver's License. • Strong organizational skills and attention to detail. • Ability to execute CPR and render First-Aid to attendees. • Proficiency in Microsoft Office, particularly Excel, Word, and Outlook. • Excellent written and verbal communication skills. • Ability to manage multiple assignments, meet deadlines, and adapt to changing priorities. • Strong interpersonal skills and the ability to work collaboratively with staff, vendors, students, educators, and other stakeholders. • Practical problem-solving skills and sound judgment in a fast-paced environment. • Ability to travel and work extended or irregular hours, including evenings and weekends, during major events. • Preferred: Experience with event management software, registration platforms, scheduling tools, or similar systems. • Preferred: Experience with theatrical productions, auditions, festivals, conferences, or educational events. • Preferred: Familiarity with rehearsal schedules, production timelines, and performance logistics. • Preferred: Experience coordinating catering, staff meals, hospitality services, or food and beverage arrangements. • Preferred: Experience supporting event safety procedures or coordinating event personnel. • Preferred: Experience collecting event data and preparing event reports. • Preferred: Bilingual proficiency, particularly in English and Spanish. • Preferred: Experience working with students, educators, arts organizations, or nonprofit organizations.

🏖️ Benefits

• Health Care Plan (Medical, Dental & Vision) • Retirement Plan (401k, IRA) • Life Insurance (Basic, Voluntary & AD&D) • Paid Time Off (Vacation, Sick & Public Holidays) • Family Leave (Maternity, Paternity) • Short Term & Long Term Disability • Work From Home

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