Conference and Events Coordinator

Job not on LinkedIn

🔥 0 minutes ago

🇺🇸 United States – Remote

💵 $43 - $50 / hour

⏳ Contract/Temporary

🟡 Mid-level

🟠 Senior

🎪 Events

👻 Ghost score 0%

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Epic Kids

WebsiteLinkedInAll Job Openings

11 - 50 employees

📚 Education

👥 B2C

📱 Media

Education • B2C • Media

Epic Kids is a digital subscription service offering a curated library of children's eBooks, audiobooks, and learning videos. The platform provides families and educators access to thousands of age-appropriate titles from major publishers to encourage reading, discovery, and digital literacy. Epic Kids offers plans for parents and free access for educators, positioning itself as an educational media resource for children.

📋 Description

• Manage end-to-end conference operations across an annual calendar of 10 to 12 events • Own booth logistics, shipping, vendor coordination, swag and giveaway procurement, and staff and Educator Fellow travel • Track sponsorship deliverables and deadlines • Research display and signage options, vendors and costs, and coordinate booth design with the creative team • Design booth experiences and giveaways such as the Educator Box • Coordinate recognition moments with the educator community • Drive first-time educator sign-ups and activations through on-site demos and hands-on experiences • Partner with marketing on pre-event outreach and post-event nurture • Set up badge scanning, deduplicate contacts and upload contacts to the CRM • Build post-event reports tracking reach, engagement quality and new user metrics • Route contacts to appropriate follow-up sequences • Maintain conference timelines in Asana • Track budgets against actuals and reconcile expenses • Research new event opportunities based on audience fit and educator reach • Manage planning from approximately 12 weeks before each show through 30 days after the show, with two or three events often in flight simultaneously • Report to the Educator Engagement Lead

🎯 Requirements

• 3 to 5 years running event, trade show or conference operations end to end • Experience owning exhibitor kits, decorator orders, shipping and on-site logistics • Track record of hitting deadlines across several events at once, using a system such as Asana, Monday, Trello or a strong spreadsheet • Comfortable communicating by phone and email with decorators, venues, publishers, hotels and freight carriers • Strong concise written communication • Accurate handling of order forms, card authorizations, receipts and budget reconciliation • Remote and self-directed, with reliable overlap with Eastern and Pacific time • Able to travel to 2 to 4 shows a year for on-site support (about 10 to 15 percent) • EdTech, K-12 or education conference experience is nice to have • Experience sourcing booth displays, graphics or signage, or working with a creative team on event materials is nice to have • Lead retrieval and post-event lead workflows is nice to have • Swag and print vendor management is nice to have • Comfortable using AI tools like Claude or ChatGPT is nice to have

🏖️ Benefits

• Temporary W2 position for 6 months, with the option to extend • 35 to 40 hours per week • Travel to 2 to 4 shows per year for on-site support

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