Associate Director – Meeting Services

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🔥 0 minutes ago

🗽 New York – Remote

🗽 New York – Remote

💵 $78.3k - $113k / year

⏰ Full Time

🟠 Senior

👔 Director

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EVERSANA

WebsiteLinkedInAll Job Openings

5001 - 10000 employees

💼 Consulting

🏥 Healthcare

⚕️ Healthcare Insurance

Consulting • Healthcare • Healthcare Insurance

EVERSANA is a comprehensive service provider focused on integrated commercial solutions for the life sciences industry. The company offers a wide range of services including advisory and management consulting, regulatory consulting, patient services, market access strategies, pricing and revenue management, medical affairs, and digital transformation. EVERSANA is known for its expertise in drug commercialization, enabling companies to effectively launch and manage pharmaceutical products. With a platform powered by data and analytics, EVERSANA addresses challenges related to drug pricing, market access, patient adherence, and product delivery, helping companies optimize their commercial strategies and enhance patient outcomes. The company emphasizes innovation and has been recognized for its use of AI and data analytics within the life sciences sector.

📋 Description

• Manage program logistics, including venue/site selection, contract negotiations, travel, food and beverage, meeting room sets, audio-visual and production, hotel rooming lists, ground transportation, and ancillary vendors • Independently plan, organize, and execute high-quality virtual event meetings with multimedia components • Configure virtual platforms, manage technology vendors, schedule and execute rehearsals, and support attendees and clients with connection or basic technical issues • Build and customize registration websites and recruitment material templates and coordinate distribution to attendees • Ensure quality control of client materials and develop best-practice protocols when appropriate • Oversee program recruitment and attendee management • Review and approve meeting specifications and recommend cost reductions • Provide standard and customized client reports • Attend project briefings, kick-off meetings, and internal project-status meetings • Work on-site and lead logistics teams at large meetings, coordinating with Client Services, venues, and vendors • Review and reconcile final invoices and pass-through costs • Track and prepare attendee spend reports for Open Payment Guidelines compliance • Maintain dialogue with the line manager and project team, evaluate progress, and initiate scope changes when necessary • Negotiate vendor rates and contract terms • Own assigned meeting budgets, identify risks, and advise project teams and clients on corrective actions • Identify operational improvements to improve execution, efficiency, or costs and present plans to management • Build meeting budgets based on client parameters and represent the role on pitches • Manage key vendor relationships when assigned • If a people manager, oversee career development, training, mentoring, forecasting, and risk reporting for direct reports • Maintain or exceed minimum billable utilization percentages • Demonstrate commitment to diversity, equity, and inclusion

🎯 Requirements

• Bachelor’s degree or 8 years in a pharmaceutical hospitality role • Experience planning live, virtual, or hybrid meetings • Knowledge of hotel bookings and air travel • Experience with Cvent or another similar registration platform • Excel proficiency • CMP (Certified Meeting Professional) preferred but not required • Ability to work 40 hours per week, Monday through Friday • Willingness to work evenings and weekends for live events • Willingness to travel 35% • Ability to reach, grasp, stand, sit for long periods, walk, talk, and hear • Ability to occasionally lift or move up to 25 pounds

🏖️ Benefits

• Remote work option • Competitive salary and benefits • Travel opportunities (35%) • Diversity, equity, and inclusion initiatives • Professional development, career development, training, and mentoring opportunities • Reasonable accommodation during the hiring process for qualified applicants with disabilities