Project Administrator

🔥 13 hours ago

❄️ Minnesota – Remote

❄️ Minnesota – Remote

💵 $60k - $70k / year

⏰ Full Time

🟡 Mid-level

🟠 Senior

👷‍♀️ Project Manager

👻 Ghost score 0%

What it means: how likely this posting is sitting open without active hiring.How to read it: 60% or higher means we think this is a ghost. Lower scores are less of a worry.How we score it: age, reposts, open roles vs team size, how fast jobs close, and whether pay is listed.Fine print: an estimate from public data, not a judgment of the company. Real jobs can score high, so treat it as a hint, not a fact.

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EVS, Inc.

WebsiteLinkedInAll Job Openings

201 - 500 employees

Founded 1979

🏗️ Construction

💼 Consulting

📦 Logistics

Construction • Consulting • Logistics

EVS, Inc. is a national engineering firm that provides professional engineering solutions for clean energy projects, specializing in utility-scale solar plants, substations, and energy storage facilities. Founded in 1979, EVS delivers in-house civil, electrical, geotechnical, structural engineering and land surveying services, supporting clients with a one-stop-shop approach, deep industry experience (28+ GW of solar and battery storage, 6+ GWh battery storage), and strong customer service for utility-scale renewable energy development.

📋 Description

• Set up and maintain project records in Vantagepoint, ensuring accurate project information and financial tracking • Manage contract follow-ups, change orders, and client documentation updates • Build and maintain working relationships with client accounting teams to support efficient invoicing and timely payments • Review project timesheet entries, identify discrepancies, and coordinate corrections • Coordinate monthly billing cycles and ensure accurate, timely invoice submission • Partner with project managers to gather billing instructions, confirm project details, and resolve invoicing questions • Review Work in Progress (WIP) and make month-end adjustments and corrections • Troubleshoot billing discrepancies and coordinate resolutions between internal teams and clients • Conduct biweekly accounts receivable reviews and follow up on overdue invoices • Communicate with clients regarding outstanding balances and payment status • Escalate aging invoices and maintain follow-up documentation • Prepare supporting documentation and responses to client billing inquiries • Guide Project Administrator I team members and train new employees on Vantagepoint, billing procedures, workflows, and client-specific requirements • Improve project administration processes, reporting, and operational efficiency • Collaborate with Senior Project Administrators to refine policies, procedures, and reporting methods • Lead technology and process meetings, including PA-L10, PMO-L10, and accounts receivable meetings, using MDC Boards and other project management tools • Assist with subconsultant onboarding and initiate Master Service Agreements (MSAs) • Support LLC invoicing and coordination between Inc and LLC entities • Maintain accurate financial records and confidential information • Manage competing priorities and deadlines while owning assigned responsibilities

🎯 Requirements

• Bachelor’s degree in Business, Accounting, Project Management, or a related field, or equivalent relevant work experience • Three to five years of experience in project administration, accounting, billing, accounts receivable, or a related role • Strong understanding of project financial workflows, contract administration, billing procedures, and accounts receivable management • Proficiency with Vantagepoint, MDC, and other project management or financial systems • Advanced Microsoft Excel skills, including pivot tables, VLOOKUPs, and financial tracking • Ability to navigate client platforms and adapt to varying invoicing requirements and procedures • Strong attention to detail and accuracy when managing project records, invoices, contracts, and financial data • Demonstrated ability to identify and resolve billing discrepancies and other project financial issues • Strong organizational and time management skills, with the ability to balance multiple projects, client requirements, and deadlines • Excellent communication and interpersonal skills, with the ability to work effectively with project managers, finance teams, clients, and colleagues • Professional and client-focused approach to managing billing inquiries, payment follow-ups, and financial issues • Ability to work independently, take initiative, and escalate complex issues appropriately • Commitment to confidentiality and professionalism when handling sensitive financial and client information • Willingness to support and train colleagues and contribute to continuous process improvement • Adaptability when responding to changing client requirements, internal processes, and workload fluctuations

🏖️ Benefits

• Health Insurance (Medical through United Healthcare/UMR) • Dental and Vision Insurance • STD (Short-Term Disability) and LTD (Long-Term Disability) Insurance • Life Insurance • EAP (Employee Assistance Program) • Paid Time Off • 401k Match • Choice Benefit • Flexible Work Time • Performance-Based Bonus • Point-Based Recognition • Parental Benefits • Referral Bonus • Certification Bonus • Hybrid / Remote Culture