Subcontractor Operations Coordinator

🔥 23 hours ago

🇺🇸 United States – Remote

⏰ Full Time

🟢 Junior

🟡 Mid-level

⚙️ Operations

🚫👨‍🎓 No degree required

👻 Ghost score 10%

What it means: how likely this posting is sitting open without active hiring.How to read it: 60% or higher means we think this is a ghost. Lower scores are less of a worry.How we score it: age, reposts, open roles vs team size, how fast jobs close, and whether pay is listed.Fine print: an estimate from public data, not a judgment of the company. Real jobs can score high, so treat it as a hint, not a fact.

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Exodigo

WebsiteLinkedInAll Job Openings

51 - 200 employees

🤖 Artificial Intelligence

🏛️ Government

Artificial Intelligence • Government

Exodigo is the leading underground mapping solution for non-intrusive discovery. Our platforms combine multi-sensor fusion, 3D imaging, and AI technologies to create complete, accurate underground maps that enable confident decision-making for customers across the built world. We transform the project lifecycle for our customers, who include key community stakeholders in the utilities, transportation, and government sectors. Founded by former elite Israeli intelligence officers in Tel Aviv, Exodigo is now headquartered in the San Francisco Bay Area and distributed across the globe with operations in North America, Europe, and the Middle East.

📋 Description

• Build and maintain the subcontractor network supporting U.S. field operations • Source, evaluate, qualify, and onboard traffic control, utility locating, survey, and excavation subcontractors • Complete onboarding documentation including W-9s, insurance, licenses, safety documentation, and master subcontract agreements • Set vendors up in accounting and project systems • Request, compare, and negotiate quotes and rate sheets • Maintain a current rate database for scoping and proposals • Maintain the approved subcontractor list by region, service type, capacity, and performance history • Identify coverage gaps and confirm vendor availability before mobilization • Gather field feedback and recommend vendors to retain, develop, or replace • Verify subcontractor certificates of insurance and request broker-issued COIs • Support bond requests and manage business license and contractor registration requirements • Track document expirations and maintain a searchable document repository • Obtain permit, agency, and client-required documents • Maintain agency requirement references, shared trackers, and templates • Provide backup support for 811 design ticket submissions and other coordinator tasks • Reconcile subcontractor invoices against POs, quotes, and field-confirmed quantities • Resolve invoice discrepancies and maintain payment-status visibility with Finance

🎯 Requirements

• 2 to 4 years of experience in subcontractor or vendor management, construction administration, or a comparable operations support role • Working familiarity with certificates of insurance, additional insured requirements, bonds, and contractor licensing • Comfort working with insurance brokers, sureties, and state and municipal licensing offices, or ability to learn their processes quickly • Strong organization and attention to detail across many open items, projects, and vendors • Clear written and verbal communication skills and persistence to follow up until items are closed • Proficiency with Microsoft 365 or Google Workspace, especially spreadsheets • Ability to learn new project and accounting tools • Ability to work independently and prioritize in a fast-moving, remote-first environment • Experience in utility, civil construction, engineering services, or field services industries • Familiarity with pricing practices of traffic control, utility locating, or survey subcontractors • Exposure to construction accounting workflows, POs, invoice matching, ERP, or AP systems • Exposure to permit document requirements from DOTs, municipalities, or railroads, or to 811 design ticket submissions

🏖️ Benefits

• Remote-first culture with flexibility and autonomy • Collaborative, no-ego team environment focused on customer impact • Exposure to cutting-edge solutions transforming digital infrastructure and data center development • Opportunity to make a direct impact on company growth