Exhibit Operations Specialist

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🔥 1 minute ago

🌵 Arizona, California, +16 more states – Remote

🌵 Arizona – Remote 🏄 California – Remote 🏛️ District of Columbia – Remote 🐊 Florida – Remote 🌽 Illinois – Remote 🏖️ New Jersey – Remote 🗽 New York – Remote 🌲 North Carolina – Remote 🦀 Maryland – Remote 🍂 Massachusetts – Remote 🚗 Michigan – Remote ❄️ Minnesota – Remote 🔔 Pennsylvania – Remote 🌴 South Carolina – Remote 🤠 Texas – Remote ⛷️ Utah – Remote ⚔️ Virginia – Remote ☕ Washington – Remote

💵 $68k - $75k / year

⏰ Full Time

🟢 Junior

🟡 Mid-level

⚙️ Operations

👻 Ghost score 0%

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📋 Description

• Manage exhibit fulfillment, reporting, exhibit products, and exhibit operations system management • Coordinate exhibit deliverables for all events with the sales operations fulfillment team • Respond to exhibit requests, exhibitor agreements, and invoices; generate reports • Execute fulfillment after booth sales, including exhibitor confirmations, deadlines, comp allotments, and codes • Manage expo databases, exhibitor contacts, records, and website floor-plan updates • Manage approval and tracking of expo booth support badges • Develop, edit, and produce exhibitor service manuals, prospectuses, and marketing materials • Develop and maintain floor plans for five global expos and coordinate logistics with contractors • Collaborate with meetings, marketing, finance, and sales teams on housing, registration, invoicing, and collections • Guide exhibitors through the Appointment tool process • Assist with booth design requests, IAEE rules and regulations, priority points, and expo selection center details • Coordinate exhibitor move-in, move-out, and operational requirements with internal teams and contractors • Identify and upsell additional expo opportunities and manage turnkey booth add-ons through fulfillment • Create, distribute, track, and manage invoices from Salesforce and ExpoFP • Support invoice collection and auditing of outstanding invoices

🎯 Requirements

• Bachelor’s degree in marketing, project management or related field • Minimum of 2–3 years marketing, sales operations, or business development experience • Strong working knowledge of show mapping systems such as ExpoFP, Map Your Show, and Expocad • Strong working knowledge of Salesforce or similar CRMs • Strong working knowledge of Cvent • Working knowledge of Microsoft Office products, including strong PowerPoint skills • Detail oriented and highly organized, with strong oral and written communication skills • Self-motivated, proactive, and comfortable working independently in a remote environment • Ability to work in a fast-paced environment and collaborate across teams • Ability to work varying hours, including evenings and weekends, based on event needs and global time differences • Applicants must be authorized to work in the US • Applicants must currently reside in one of the following states: Arizona, California, District of Columbia, Florida, Georgia, Illinois, Indiana, Massachusetts, Michigan, Minnesota, Maryland, North Carolina, New Jersey, New York, Pennsylvania, South Carolina, Texas, Utah, Virginia, or Washington • Employment eligibility is subject to applicable state labor laws and remote work requirements • Employment offers are contingent upon successful completion of a background check and professional reference checks • Certified in Exhibition Management (CEM) designation preferred but not required • Salesforce certifications preferred • Multi-lingual experience preferred

🏖️ Benefits

• Remote work environment • Up to 15% travel based on organizational needs • Opportunity to grow skills and career in an entrepreneurial environment • Inclusive and diverse workplace • Background check and professional reference checks conducted in compliance with applicable laws

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