Senior Compliance Administrator

🔥 20 hours ago

🇺🇸 United States – Remote

💵 $87k - $116k / year

⏰ Full Time

🟠 Senior

🚔 Compliance

👻 Ghost score 0%

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Gravie

WebsiteLinkedInAll Job Openings

201 - 500 employees

Founded 2013

🏥 Healthcare

🛡️ Insurance

🤝 B2B

💰 $150M Private Equity Round - Gravie on 2025-05

Healthcare • Insurance • B2B

Gravie is a benefits and health insurance solutions company that helps small and midsize employers, brokers, and employees access and administer more flexible, affordable health benefits. Its flagship offerings include Comfort (a level-funded health plan), Gravie ICHRA (Individual Coverage Health Reimbursement Arrangement administration), Gravie Pay (support for healthcare costs), and Gravie Care; the company focuses on enabling SMBs to offer individualized, lower-cost coverage and simplifying benefits administration.

📋 Description

• Own the enterprise regulatory calendar, including filing deadlines, license renewals, committee cadences, exam dates, and training requirements • Run an advance-notice cycle and escalate at-risk items before they are late • Serve as primary internal contact for TPA licensing and Secretary of State vendors • Assemble required documentation, track filings through approval, and resolve deficiency notices • Maintain an independent state-by-state record of license status, numbers, expirations, and fees • Manage designated responsible person/producer designations and hold vendors accountable to deadlines and service standards • Provide lifecycle support for the Compliance Committee and sub-committees, including scheduling, agendas, materials, minutes, and decision logs • Maintain committee charters, rosters, and work plans • Prepare executive reporting packages through the Board Audit Committee • Prepare and submit Compliance-owned regulatory filings • Maintain repeatable filing playbooks and reconcile filings submitted versus required • Operate the centralized Compliance intake queue by logging, triaging, routing, and tracking items to closure • Support incident management, including PHI incidents, with Privacy and Information Security • Produce intake and incident reporting on volume, aging, closure rates, and emerging themes • Support regulatory change management by logging alerts and rule changes, routing impact assessments, and tracking implementation tasks • Coordinate external regulatory audits and market conduct exams • Manage document requests, evidence collection, response tracking, and remediation through closure • Maintain audit-ready documentation across all functions

🎯 Requirements

• 5+ years of experience in compliance, regulatory operations, insurance licensing, legal operations, or a comparable administrative and operational role in a regulated industry • Experience owning deadline-driven regulatory processes with external consequences for missed deadlines • Sound judgement with confidential and sensitive information • 5+ years of hands-on experience with entity licensing, state registrations, or similar regulatory processes • 5+ years of experience working with outsourced service providers or similar independent internal or external parties • 5+ years of experience supporting formal governance or committee processes, including agendas, minutes, and action item tracking • 5+ years of exceptional document and records discipline, including version control and audit-ready writing • 2+ years of advanced experience with Microsoft 365 and/or Google Workspace • Ability to build usable trackers and straightforward reporting • Experience in health insurance, third-party administration, ICHRA, or health benefits administration • Working knowledge of HIPAA Privacy and Security, ACA, and ERISA as they apply to benefits administration • Experience with governance, risk, and compliance platforms, contract lifecycle management tools, or e-signature workflows • Experience supporting market conduct examinations, SOC audits, or similar third-party assessments • Relevant certification such as CCEP, CHC, CIPP/US, or an insurance licensing designation

🏖️ Benefits

• Alternative medicine coverage • Flexible PTO • Up to 16 weeks paid parental leave • Paid holidays • 401(k) program • Transportation perks • Education reimbursement • 2 days of paid paw-ternity leave • Standard health and wellness benefits