Program Administration Director

Job not on LinkedIn

🔥 3 minutes ago

🇺🇸 United States – Remote

💵 $130k - $216k / year

⏰ Full Time

🔴 Lead

🖥️ Administration

🦅 H1B Visa Sponsor

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Guidehouse

WebsiteLinkedInAll Job Openings

10,000+ employees

Founded 2018

🏥 Healthcare

🎖️ Defense

📦 Logistics

💰 Grant on 2023-02

Healthcare • Defense • Logistics

Guidehouse is a global consultancy offering advisory, digital, and managed services across commercial and public sectors. It is purpose-built to support industries such as national security, financial services, healthcare, energy, and infrastructure. Guidehouse collaborates with leaders to navigate complexity and drives transformational changes that impact the future. Their expertise spans data analytics, digital technologies, risk management, and more, with a strong emphasis on sustainability and innovation.

📋 Description

• Direct Program Administration across a 500+ person federal services program • Integrate workforce planning, onboarding, resource management, procurement support, subcontractor coordination, Security, PIV/GFE, and personnel lifecycle operations • Lead financial operations analysis across subcontractor funding, labor utilization, burn-rate trends, budget performance, and resource forecasts • Identify delivery risks and recommend corrective actions supporting funding, staffing, and contract decisions • Support financial forecasting, labor planning, funding monitoring, contract action tracking, and executive reporting for a multimillion-dollar federal portfolio • Translate budget, staffing, utilization, and performance metrics into recommendations for senior leadership • Lead matrixed coordination across program leadership, finance, contracts, recruiting, security, technology, partner services, subcontracts, procurement, and federal stakeholders • Provide oversight and governance for Security, PIV, and GFE administration • Manage security-related compliance administration, including annual training, resource rosters, onboarding/offboarding, records management, and recurring compliance reporting • Track completion status, coordinate remediation, facilitate knowledge transfer, and compile compliance metrics and summaries • Establish and improve governance structures, reporting standards, and business processes • Report program status, operational risks, financial trends, staffing impacts, compliance metrics, and corrective-action recommendations to executive and federal stakeholders

🎯 Requirements

• Bachelor’s degree • Minimum of ten (10) years of progressive experience in program administration, onboarding, operations, personnel security, compliance support, subcontractor coordination, procurement support, and/or business process reengineering • Experience managing team members in day-to-day activities and longer-term career development • Experience working with Government stakeholders, internal teams, subcontractors, and business operations partners • Experience supporting Public Trust suitability processing, PIV credentialing, GFE provisioning, subcontractor onboarding/offboarding, procurement coordination, training compliance, records management, reporting, and workflow optimization • Ability to present and communicate information clearly to varied audiences through briefings, written status reports, and executive summaries • Experience identifying and applying process improvements, designing and documenting workflows, and developing standardized templates/job aids • Ability to coordinate procurement and subcontractor administration activities • Strong analytical and problem-solving skills, including financial and operational trend analysis and data reconciliation • Expertise with Microsoft 365 tools, especially Excel and Word; familiarity with Outlook, Teams, and SharePoint • Ability to compile accurate trackers, reports, and deliverables while maintaining data integrity and version control • Ability to perform detail-oriented work in a deadline-driven environment and safeguard sensitive information • Ability to collaborate with internal, contractor, and Government staff • Excellent oral and written communication skills • Strong prioritization, time-management, and self-starter skills • Must be able to obtain and maintain a Public Trust clearance, including successful background investigation and ongoing eligibility requirements • PMP certification preferred • Experience with large Federal or HHS contracts preferred • Experience with SharePoint, Excel, Microsoft Forms, Power Automate, or similar tools preferred • Familiarity with Federal Travel Regulation preferred

🏖️ Benefits

• Medical, Rx, Dental & Vision Insurance • Personal and Family Sick Time & Company Paid Holidays • Parental Leave • 401(k) Retirement Plan • Group Term Life and Travel Assistance • Voluntary Life and AD&D Insurance • Health Savings Account, Health Care & Dependent Care Flexible Spending Accounts • Transit and Parking Commuter Benefits • Short-Term & Long-Term Disability • Tuition Reimbursement, Personal Development, Certifications & Learning Opportunities • Employee Referral Program • Corporate Sponsored Events & Community Outreach • Care.com annual membership • Employee Assistance Program • Supplemental Benefits via Corestream (Critical Care, Hospital Indemnity, Accident Insurance, Legal Assistance and ID theft protection, etc.) • Position may be eligible for a discretionary variable incentive bonus • Flexible benefits package • Flexible work arrangements implied by remote location