Accounts Payable Specialist

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Headlands Research

WebsiteLinkedInAll Job Openings

201 - 500 employees

Founded 2018

⚕️ Healthcare Insurance

💊 Pharmaceuticals

🔬 Science

💰 $2.9M Venture Round on 2022-05

Healthcare Insurance • Pharmaceuticals • Science

Headlands Research is a multinational integrated clinical trial site organization that focuses on large-volume recruitment and retention of diverse, inclusive populations through extensive site databases and physician partnerships. With over 5,000 clinical trials successfully completed and a dedicated team of clinical research professionals, Headlands Research is committed to advancing innovative medical therapies to improve lives in various therapeutic areas, including CNS, mental health, and vaccines.

📋 Description

• Process vendor invoices accurately and efficiently within NetSuite • Prepare ACH, wire, and other electronic vendor payments • Manage vendor onboarding, payment portals, W-9 documentation, and banking information • Reconcile vendor statements and proactively resolve outstanding invoices, credits, and payment discrepancies • Monitor multiple AP inboxes and respond promptly to internal and external inquiries • Review, audit, and process employee expense reports through the company's expense management system • Serve as the internal subject matter expert for the expense management platform by providing user support, troubleshooting, and training • Partner with site leaders and department managers to obtain invoice and expense approvals • Perform monthly corporate credit card coding and reconciliations • Prepare and file annual 1099s for multiple legal entities • Support audits, reporting requests, compliance initiatives, and special projects • Identify opportunities to improve AP processes, documentation, internal controls, and system efficiencies

🎯 Requirements

• 4+ years of progressive Accounts Payable experience • Experience preparing and filing annual 1099s • Experience administering or supporting an expense management platform (Emburse, Concur, Ramp, Expensify, or similar) • Experience supporting multiple business entities, locations, or operating companies • Strong understanding of accounts payable processes, controls, and best practices • Advanced attention to detail with exceptional organizational skills • Strong Microsoft Excel skills • Excellent communication and customer service skills • Demonstrated ability to learn new financial systems quickly and troubleshoot system-related issues independently • Experience with NetSuite ERP preferred • Experience processing ACH, wire transfers, and electronic vendor payments preferred • Working knowledge of general accounting concepts including accruals, fixed assets, and prepaid expenses preferred

🏖️ Benefits

• 100% Remote position with a collaborative, supportive team • Opportunity to support a rapidly growing organization across the U.S. and Canada • Be a key contributor on a centralized accounting team with visibility across the business • Work with modern financial systems and help improve processes and automation • Join a company with a mission of improving lives through clinical research • Competitive compensation and comprehensive benefits package • Opportunities for professional growth as the organization continues to expand