Executive Assistant

🔥 8 minutes ago

🇺🇸 United States – Remote

⏰ Full Time

🟢 Junior

👨‍💼 Executive Assistant

🚫👨‍🎓 No degree required

👻 Ghost score 15%

What it means: how likely this posting is sitting open without active hiring.How to read it: 60% or higher means we think this is a ghost. Lower scores are less of a worry.How we score it: age, reposts, open roles vs team size, how fast jobs close, and whether pay is listed.Fine print: an estimate from public data, not a judgment of the company. Real jobs can score high, so treat it as a hint, not a fact.

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Home Instead

WebsiteLinkedInAll Job Openings

201 - 500 employees

🏥 Healthcare

🍽️ Food & Beverage

📦 Logistics

Healthcare • Food & Beverage • Logistics

Home Instead is a leading provider of in-home care services for seniors, dedicated to delivering safe and reliable assistance that allows aging individuals to remain in the comfort of their own homes. With a focus on personalized care, Home Instead offers a range of services including medication reminders, transportation, meal preparation, housekeeping, and specialized memory care. The company boasts over two decades of experience in the industry, serving approximately 100,000 families in nearly 1,200 locations worldwide.

📋 Description

• Proactively own and execute business, personal, and home maintenance tasks • Create and maintain an inventory of critical-path projects and high-priority business development activities • Handle confidential and non-routine information and explain policies when necessary • Work independently and within a team on special nonrecurring and ongoing projects • Act as project manager for special projects requested by the founders, including planning and coordinating presentations, disseminating information, and coordinating projects • Prepare executive expense reports and process executive charge-card reconciliation • Arrange frequent domestic and international business and personal travel and prepare itineraries • Arrange appointments, reservations, related paperwork, and calendaring • Plan and manage CEO-specific internal and external events, virtually and eventually in person • Maintain flexible working hours, generally targeting 8:30–5:30 EST, with longer and weekend hours during demanding weeks

🎯 Requirements

• Minimum 1 year of experience in a similar role supporting a CEO or founder • Tech-savvy with experience using Google Apps (Docs, Presentations, Sheets, Drive, Gmail) • Expert-level experience in GSheets/Excel, including building formulas and tying out totals for report accuracy • Ability to edit materials and ensure correct punctuation, spelling, and grammar • Ability to create and generate letters, internal/external communications, and reports • Must be able to work in a fast-paced, dynamic environment • Willingness to work on both business assistance and personal assistance tasks • Ability to handle multiple tasks within short timelines, prioritize and organize work, and complete assignments accurately and timely • Excellent verbal and written communication skills • Superb relationship and collaboration skills • Ability to use discretion when handling sensitive/confidential information • Ability to handle difficult situations positively and cope with stress in a fast-paced work environment • Positive, upbeat, can-do attitude with a thick skin and ability to stand their ground • Reliable and loyal • Ability to thrive with little direction, track open issues, and follow up items to closure

🏖️ Benefits

• Health insurance • Paid vacation • 401(k) plan • Remote work arrangement • Potential travel to future conferences/meetings