Associate Director – Convening Operations

🔥 0 minutes ago

🇺🇸 United States – Remote

💵 $110k / year

⏰ Full Time

🟠 Senior

⚙️ Operations

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Indivisible Project

WebsiteLinkedInAll Job Openings

51 - 200 employees

Founded 2016

🤝 Non-profit

🌍 Social Impact

💰 Seed on 2017-07

Non-profit • Social Impact

Indivisible Project is a nationwide grassroots movement and 501(c)(4) organization that organizes everyday people into local groups across all 50 states to resist authoritarianism and build a more inclusive democracy. The organization runs campaigns, trainings, phonebanking and election-protection programs, provides guides and tech tools for local groups, hosts events and weekly calls/podcasts with its co-founders, and coordinates with a separate political arm (Indivisible Action, a hybrid PAC). Indivisible raises grassroots funding and encourages civic actions such as contacting members of Congress, attending events, and supporting endorsed candidates. The organization emphasizes nonviolence and local group power-building.

📋 Description

• Provide strategic leadership and oversight for the end-to-end logistics, travel systems, participant registration, and operational execution of approximately six regional convenings averaging about 300 attendees each • Develop frameworks, systems, processes, and staffing structures for consistent, efficient, and high-quality execution across all six events • Directly supervise the Movement Training Operations Manager • Lead and manage the event operations team, including staffing plans, operational workflows, coaching, guidance, and real-time decision-making support • Oversee on-site execution for multi-day hotel conferences, including timelines, room setups, production schedules, staffing plans, vendor operations, registration, signage, materials, room transitions, and run-of-show plans • Serve as an on-site operational decision-maker, anticipating challenges, resolving issues, and adapting plans • Coordinate internal teams, vendors, partners, leadership, remote teams, and stakeholders across all convenings • Conduct post-event assessments and lead continuous improvement efforts • Embed diversity, equity, inclusion, accessibility, and belonging into event strategy and execution • Oversee event safety and security planning, risk assessment, protocols, training, escalation, accessibility, and emergency response • Build relationships with participants, vendors, partners, community members, and internal stakeholders • Drive the operational strategy and planning framework for six regional convenings • Lead participant registration and communications, including surveys, accessibility requests, travel needs, and participant data • Oversee accurate, cost-effective, accessible travel itineraries aligned with organizational policies and participant needs • Develop and improve replicable operational systems, tools, and workflows • Oversee event budgets, forecasting, expense monitoring, resource allocation, and real-time financial tracking • Research, negotiate, select, and manage event vendors, venues, hotels, audiovisual teams, caterers, entertainment, and other partners • Manage vendor relationships, contracts, deliverables, service standards, hotel room blocks, attrition, master account reconciliation, and event-related financial commitments • Partner with legal and finance teams on contracting and approval processes • Perform other duties as assigned

🎯 Requirements

• At least 5 years of experience in complex event operations and project management • Substantial experience planning and executing large, multi-day, in-person events • Demonstrated ability to manage complex projects with multiple stakeholders, competing priorities, and tight timelines • Experience supervising staff, coordinating teams, and providing clear direction and accountability • Strong strategic and systems thinking • Experience managing event budgets, vendors, contracts, and complex logistics • Excellent judgment and problem-solving skills • Strong written and verbal communication skills • Proficiency with digital project management, communication, and collaboration tools • Commitment to Indivisible's mission and values, including diversity, equity, inclusion, and accessibility • Ability and willingness to travel domestically to all six regional convenings between May and September 2027 • Experience planning and executing large-scale trainings, conferences, or convenings for nonprofit, advocacy, or movement organizations • Familiarity with grassroots organizing, distributed organizing, and coalition-based work • Experience supporting events with complex participant travel, accessibility, or safety needs • Experience working in a progressive nonprofit or advocacy organization

🏖️ Benefits

• Medical, dental, and vision coverage • Company-sponsored Health Reimbursement Arrangement (HRA) • FSA with limited matching • 401(k) retirement plan with up to a 5% employer match • Fully vested upon becoming eligible • Remote work in the United States

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