Executive Assistant

🕒 2 days ago

🇿🇦 South Africa – Remote

💵 $2k - $2.3k / month

⏰ Full Time

🟢 Junior

🟡 Mid-level

👨‍💼 Executive Assistant

🚫👨‍🎓 No degree required

👻 Ghost score 13%

What it means: the chance that no one is really hiring for this job.How to read it: 60% or higher means we think this is a ghost. Lower scores are less of a worry.How we score it: age, reposts, open roles vs team size, how fast jobs close, and whether pay is listed.Fine print: an estimate from public data, not a judgment of the company. Real jobs can score high, so treat it as a hint, not a fact.

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InsideOut

WebsiteLinkedInAll Job Openings

51 - 200 employees

Founded 2015

🎯 Recruiter

🤝 B2B

Recruitment • B2B

InsideOut is a recruiting and placement service that sources, screens, and delivers pre-vetted virtual assistants (VAs) and specialists for small businesses and solopreneurs. They provide a done-for-you hiring process—booking a strategy call, sourcing candidates from strategic regions (Philippines, Latin America, South Africa, Egypt), delivering a curated shortlist within 5–7 business days, and supporting offer negotiations and onboarding. InsideOut emphasizes cost-effective global talent (hourly ranges listed by region), a six-month replacement guarantee, pay-only-when-you-hire pricing (no subscriptions), and ongoing post-hire support. Roles covered include general and executive assistants, sales, operations/HR, marketing and creative, and accounting/bookkeeping, targeting U. S. businesses that want to scale by outsourcing administrative and specialist tasks.

📋 Description

• Maintain and update web pages and CRM pipelines within GoHighLevel (GHL) • Create images, video clips, and emails using established design templates and SOPs • Execute email campaigns by generating initial copy with standard AI prompt templates and managing delivery schedules • Organize and schedule pre-approved content across company social media channels • Monitor central email inboxes and the client helpdesk, routing queries and tickets to appropriate specialists • Maintain communication workflows between leads/customers and internal team members • Liaise with the external finance team for monthly payroll processing and commission payouts • Track sales commissions, generate reporting, and maintain an inventory log of company property held by staff • Track employee withholdings for pre-paid leased equipment and company insurance policies • Oversee DocuSign operations and prepare standard agreements or PDF contracts • Organize databases across Notion Teamspaces, project management platforms, and cloud storage • Coordinate equipment installation timelines and schedules between clients and field technicians • Support Marketing and Sales teams under the guidance of the CMO and Sales Manager

🎯 Requirements

• 2+ years in marketing/sales administration, general coordination, or a multi-functional administrative role • Hands-on experience using GoHighLevel (GHL) or equivalent CRM platforms (HubSpot, Salesforce) • Proficiency with Notion, DocuSign, and standard cloud workspaces (Google Workspace) • Familiarity with leveraging AI copywriting tools (e.g., ChatGPT, Claude) using standard prompt templates • Exceptional attention to detail and strong time-management capabilities • Ability to execute established SOPs reliably • Clear written and verbal communication skills for cross-departmental coordination and external vendor liaison • C1 English level required; selected candidate will speak strictly in English during the whole shift • Availability to work Monday to Friday, 8:00 AM to 5:00 PM Central Time

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