Administration, Travel Advisor

🔥 1 minute ago

⚔️ Virginia – Remote

⚔️ Virginia – Remote

⏰ Full Time

🟠 Senior

🔴 Lead

🖥️ Administration

👻 Ghost score 10%

What it means: how likely this posting is sitting open without active hiring.How to read it: 60% or higher means we think this is a ghost. Lower scores are less of a worry.How we score it: age, reposts, open roles vs team size, how fast jobs close, and whether pay is listed.Fine print: an estimate from public data, not a judgment of the company. Real jobs can score high, so treat it as a hint, not a fact.

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Internet Society

WebsiteLinkedInAll Job Openings

51 - 200 employees

🔌 API

💼 Consulting

🤝 Non-profit

API • Consulting • Non-profit

Internet Society is a non-profit organization dedicated to supporting and promoting the development of the Internet as a global technical infrastructure that enriches people's lives and serves as a force for good in society. With a focus on fostering international cooperation, advancing Internet infrastructure, and advocating for policies that ensure the Internet remains open, globally-connected, secure, and trustworthy, Internet Society plays a crucial role in building communities and developing standards and protocols for the Internet.

📋 Description

• Provide administrative, travel, event, and logistics support for the Fellowship Program and Alumni Network team • Plan, procure, and oversee end-to-end travel arrangements for fellows and staff • Coordinate international air and ground transportation, accommodation, meeting venues, and travel-policy compliance • Source itineraries for travelers from remote, underserved, or hard-to-reach locations • Coordinate travel approvals and security clearances for high-risk or restricted routings • Administer travel insurance and medical coverage for fellows and coordinate claims and incident support • Provide emergency travel support and resolve logistical disruptions • Develop pre-departure traveler packages with event guides, itineraries, local logistics, and contacts • Plan and execute program events, meetings, workshops, and seminars across in-person, virtual, and hybrid formats • Support in-person and online training initiatives • Plan and evaluate alumni engagement events, tracking costs, attendance, and return on investment • Negotiate and manage vendor and group accommodation contracts, RFPs, and room blocks • Monitor budgets, process traveler reimbursement claims, and prepare post-event expense reports and reconciliations • Improve systems, tools, and workflows used to administer the fellowship program • Perform other duties as assigned

🎯 Requirements

• 7 years of work experience in administration, travel, logistics, events, or a related field • A bachelor’s degree or an equivalent combination of education and experience • Conceptual knowledge of theories, practices, and procedures used in administration, international travel, logistics, events, or program support • Ability to perform routine assignments using existing procedures and seek instruction or guidance when appropriate • Ability to solve standard problems, analyze information and standard practices, and make sound judgments • Experience arranging international travel, transportation, lodging, meetings, and event logistics • Ability to develop and maintain productive working relationships with travel agencies, hotels, transportation providers, venues, and other service providers • Strong organizational and time-management skills, excellent attention to detail, and ability to manage multiple deadlines • Excellent oral and written communication skills in English; additional languages are an advantage • Ability to exchange straightforward information clearly, ask questions, and check for understanding • Proficiency with standard Microsoft Office applications • Familiarity with relevant travel, finance, CRM, community, marketing, or event-management systems; Salesforce experience is an advantage • Ability to handle confidential traveler, participant, financial, and vendor information appropriately • Willingness and ability to travel as required

🏖️ Benefits

• Generous paid time off and paid public holidays • Benefits based on local in-country guidelines • Paid volunteer time to give back to the community • Annual company contribution towards professional development or higher education • Flexible work-from-home • Compensation and benefits paid in local currency based on country and geographic location’s local salary and benefits market data