Exhibition & Sponsorship Operations Manager

Job not on LinkedIn

🕒 July 30

🌲 North Carolina – Remote

🌲 North Carolina – Remote

💵 $87k - $92k / year

⏰ Full Time

🟡 Mid-level

🟠 Senior

⚙️ Operations

👻 Ghost score 35%

What it means: the chance that no one is really hiring for this job.How to read it: 60% or higher means we think this is a ghost. Lower scores are less of a worry.How we score it: age, reposts, open roles vs team size, how fast jobs close, and whether pay is listed.Fine print: an estimate from public data, not a judgment of the company. Real jobs can score high, so treat it as a hint, not a fact.

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ISTH LTD

WebsiteLinkedInAll Job Openings

- employees

🛒 Retail

🤝 B2B

Retail • B2B

ISTH LTD is a company classified on LinkedIn under "Retail Office Equipment. " Based on that classification, ISTH LTD appears to operate in the retail and distribution of office equipment and related supplies and services—such as office furniture, printers, copiers, or similar hardware—primarily serving businesses and possibly consumers. Available information is limited to the LinkedIn industry label, so this description is conservative and based on that classification.

📋 Description

• Manage exhibition logistics and sponsorship fulfillment for annual congresses, educational and highlight courses, and other programs worldwide • Develop and maintain relationships with industry partners and serve as the primary operational and fulfillment contact for exhibitors and sponsors • Identify, select and manage global and local vendors and partners supporting exhibit and sponsorship fulfillment • Maintain exhibitor and sponsor records in the CRM and prepare updates, reports, statistics and trend analyses • Deliver customer service to internal and external stakeholders • Produce post-congress reporting on participation, booth traffic, benefit utilization and satisfaction • Escalate requests that deviate from contracted terms, ISTH rules, regulations or industry codes • Support exhibition and sponsorship budgets, monitor expenses, fulfillment costs and margins, and optimize operations • Develop and manage show floor plans to maximize exhibitor-delegate interaction, satisfaction and ROI/ROO • Produce operational content for prospectuses, exhibitor kits and service documentation • Communicate with exhibitors and sponsors regarding booth space, sponsorship allocations, confirmations, kits, deadlines, onsite services and post-congress matters • Implement exhibit and sponsor contracts and agreements in accordance with ISTH guidelines and legal requirements • Reconcile and process exhibition and sponsorship payments with Finance • Develop technical manuals and manage day-to-day implementation of exhibition and sponsorship services • Select, implement, develop and manage online exhibition and sponsorship sales and service tools • Develop, manage and enforce exhibition and sponsorship rules and regulations, including pharmaceutical, medical device and MedTech Europe requirements • Manage industry site visits and post-congress feedback meetings, surveys and feedback mechanisms • Coordinate sponsorship recognition and fulfillment with marketing, communications, registration, program and meetings teams • Ensure separation of promotional industry activity from ISTH’s independent scientific program and accredited education • Manage industry satellite symposia and non-CME industry sessions • Manage digital and virtual exhibition and sponsorship deliverables across apps, websites and on-demand placements • Advance sustainability commitments related to booth materials, freight, waste and energy standards • Perform other Society and meetings duties as assigned

🎯 Requirements

• Bachelor's degree or equivalent combination of education and professional experience • Minimum of 5 years professional experience in an international conference and trade show management role • Experience with events held in different locations around the world • Experience in the medical/scientific field • Demonstrated knowledge of pharmaceutical and medical device industry codes • Working knowledge of Microsoft Office • Experience with tradeshow, sponsorship/exhibition management and/or conference management software • Experience with CRM platforms such as Salesforce or similar • Experience with online exhibition and sponsorship service management tools • Proficiency with terminology and common procedures, rules and regulations of the international exhibition and conference industry • Ability to lift and carry up to 30 lbs. of materials • Ability to work weekends and after hours as required by event schedules • Fluency in one or more additional languages is a significant plus • CEM and/or CMP designations preferred

🏖️ Benefits

• Remote work arrangement • Travel primarily internationally, approximately 20–25% of work schedule • Opportunity to work with global organizations, pharmaceutical, biotechnology and medical device companies • Additional language fluency valued as a career advantage

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