Event Coordinator

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🌵 Arizona – Remote

🌵 Arizona – Remote

⏰ Full Time

🟢 Junior

🟡 Mid-level

🎪 Events

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iT1

WebsiteLinkedInAll Job Openings

51 - 200 employees

Founded 2003

🏢 Enterprise

Enterprise • IT Services • Cloud Services

iT1 is a global, full-service technology solution provider headquartered in Tempe, AZ. It specializes in delivering advanced IT solutions such as cloud services, cybersecurity, communications, and collaboration infrastructure. The company offers a comprehensive portfolio of services, including IT configuration, IT monitoring, and management to commercial, healthcare, nonprofit, public sector, and government industries. With extensive expertise in Microsoft tools, iT1 helps organizations optimize operations and enhance their IT investments through professional and managed services.

📋 Description

• Support the execution of high-quality internal and customer-facing events from concept to completion • Focus on the operation and logistics of end-to-end event planning, vendor coordination, and onsite execution • Own the planning and execution of 25 Trade Shows where iT1 exhibits and/or attends • Own virtual webinars and events from start to finish and reconcile invoices in an accurate and timely manner • Manage all aspects of event execution, including venue coordination, exhibitor registrations, sponsorship deliverables, booth logistics, shipping, vendor management, and on-site support • Partner with Sales, Marketing, and Executive Leadership to maximize event impact and business outcomes • Conduct post-event analysis, reporting, and ROI measurement to drive continuous improvement • Build the registration platform, speaker preparation, event marketing, attendee communications, and post-event follow-up • Proactively troubleshoot issues during planning and onsite to ensure flawless execution • Track attendee engagement and performance metrics to improve future programs • Maintain organized event data including files, contracts, and post-event reports • Ensure all eligible events include partners with MDF funding • Record all event costs for accuracy • Assist in annual budget planning to forecast following year’s event schedule • Collaborate with Marketing to improve operational efficiencies and enhance attendee experience • Place shipment orders from warehouse inventory in a timely manner • Assist with warehouse tracking for event inventory • Research and place orders with SWAG vendor • Be an asset to the Marketing department as needed and as time permits

🎯 Requirements

• 2+ years of experience in event planning, production, or operations • Associate’s or Bachelor’s degree in Marketing, Business, or related work experience a plus • Excellent organizational and project management skills with the ability to prioritize competing deadlines • Excellent communication and interpersonal skills • Strong time management skills with the ability to multi-task and prioritize • Proven ability to work independently while also being a strong team player • Adaptable to changing circumstances on short notice • Able to work flexible hours, including evenings and weekends as event schedules require • Demonstrated project management capabilities and budget management • Ability to travel once every 4-8 weeks

🏖️ Benefits

• Medical, dental, and vision benefits with highly subsidized premiums • Two weeks accrued paid time off in your first year, with increasing PTO as tenure increases, and most major holidays off • 401(k) Plan with employer match • Onsite Fitness Center • Onsite Monthly Massages