Senior Executive Assistant

Job not on LinkedIn

🔥 0 minutes ago

🌐 United States, Canada – Remote

🇺🇸 United States – Remote 🇨🇦 Canada – Remote

💵 $103k - $122k / year

⏰ Full Time

🟠 Senior

👨‍💼 Executive Assistant

👻 Ghost score 0%

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Journal Technologies

WebsiteLinkedInAll Job Openings

201 - 500 employees

⚖️ Legal

☁️ SaaS

🏛️ Government

Legal • SaaS • Government

Journal Technologies is a company that provides legal tech solutions aimed at creating a more just and accountable society by enhancing the efficiency of the courts and justice system. Their technology is designed to adapt seamlessly to daily workflows, allowing users to focus on their core tasks rather than the tools themselves. Journal Technologies offers a range of products, including eCourt, a versatile case management system for various types of courts, and eProsecutor, tailored for prosecutors and fraud control units. They also offer solutions for public defenders and probation services, as well as ancillary services like electronic filing and payment portals. As a subsidiary of Daily Journal Corporation, Journal Technologies is committed to leveraging technology to support the functioning of foundational societal institutions.

📋 Description

• Manage the CEO's complex calendar across Daily Journal Corporation and affiliated entities • Coordinate domestic and international travel, accommodations, itineraries, and executive logistics • Prepare daily briefing materials, meeting agendas, and background information • Screen, prioritize, and manage executive communications and make recommendations • Draft correspondence, presentations, reports, and executive communications • Track follow-up items and ensure commitments are completed on time • Anticipate scheduling conflicts and proactively resolve issues • Serve as the primary administrative liaison to the Board of Directors • Coordinate Board and Committee meetings • Prepare and distribute Board materials and meeting packages • Manage Board calendars and annual governance schedules • Prepare meeting agendas with executive leadership • Record, draft, and maintain Board and Committee minutes • Track Board action items and governance deadlines • Maintain Board records according to corporate governance requirements • Coordinate director travel and meeting logistics • Support annual shareholder meeting preparation • Coordinate SEC filing processes and maintain filing calendars • Assist with proxy materials, SEC document signatures and approvals, annual reports, shareholder communications, earnings release logistics, and investor meeting preparation • Manage corporate records and governance documentation • Maintain insider reporting schedules and related documentation • Ensure filing deadlines are met accurately and on time • Maintain committee charters, corporate resolutions, and organizational records • Coordinate electronic Board portal administration • Support CEO-led strategic initiatives and executive leadership meetings • Develop efficient administrative processes and improve executive office workflows • Maintain virtual filing systems and documentation standards • Coordinate executive events and off-site meetings

🎯 Requirements

• 7+ years of experience supporting C-level executives • Experience supporting a public company executive or Board of Directors • Demonstrated experience coordinating Board meetings and governance activities • Experience preparing Board minutes with exceptional accuracy • Strong understanding of corporate governance practices • Exceptional organizational and project management skills • Outstanding written and verbal communication skills • Advanced Microsoft Office skills, particularly Outlook, Word, PowerPoint, and Excel • Ability to handle highly confidential information with discretion • Proven ability to manage multiple high-priority projects simultaneously • Strong business judgment and decision-making skills • Ability to work independently with minimal supervision • Bachelor's degree in Business Administration or a related field (preferred) • Experience supporting a publicly traded company (preferred) • Familiarity with SEC filings, proxy statements, annual reports, and corporate governance requirements (preferred) • Experience with Board portal software, such as Diligent (preferred) • Experience working with legal or finance executives (preferred) • Canadian or U.S. citizenship or permanent residency required for employment authorization • Visa sponsorship or work authorization support is not provided

🏖️ Benefits

• Quality medical, dental and vision coverage • Competitive paid time off • Paid holiday time • 401(k) retirement (US) and GRRSP (CDN) programs • Annual professional development funds - $1,500 USD annual per employee • Book subscriptions with an extensive library in each office for personal and professional growth • Flexible working hours which you can coordinate with your supervisor • Ability for employees to work from a remote location (e.g., home) or office • Personal meetings with direct managers approximately every four to six weeks to discuss career growth and advancement opportunities • Travel opportunities between Journal Technology offices and with clients • Competitive compensation