Associate Specialist, Procurement Operations

Job not on LinkedIn

🔥 0 minutes ago

🌐 United States, Philippines, +1 more countries – Remote

🇺🇸 United States – Remote 🇵🇭 Philippines – Remote 🇮🇳 India – Remote

⏰ Full Time

🟢 Junior

🟡 Mid-level

🛒 Procurement

🚫👨‍🎓 No degree required

👻 Ghost score 10%

What it means: how likely this posting is sitting open without active hiring.How to read it: 60% or higher means we think this is a ghost. Lower scores are less of a worry.How we score it: age, reposts, open roles vs team size, how fast jobs close, and whether pay is listed.Fine print: an estimate from public data, not a judgment of the company. Real jobs can score high, so treat it as a hint, not a fact.

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K2 Services

WebsiteLinkedInAll Job Openings

201 - 500 employees

Founded 1985

🤝 B2B

💼 Consulting

🏢 Enterprise

B2B • Consulting • Enterprise

K2 Services is a tech-enabled managed services and operational support provider serving law firms, financial institutions, professional services firms and corporations. It provides integrated operational platforms, automation, and advisory services to help clients modernize operating models, reduce costs, and accelerate growth. Key capabilities described include administrative and shared services, IT help desk and technology managed services, records and information governance, document processing and administrative support, marketing and communications, billing and AP/AR services, workflow automation and consulting, and workplace experience/hospitality and facilities services.

📋 Description

• Oversee strategic sourcing, buying, and contract review for the Technology Enabled Services business unit • Support the Enterprise Business Solutions business unit as the company integrates • Obtain quotes from vendor and distributor portals based on internal requests and client requirements • Request pricing, availability, and supporting documentation from vendors and partners • Review quotes, Statements of Work, contracts, and supporting documentation for completeness and accuracy • Create purchase orders matching approved quotes, contracts, and Statements of Work • Process orders through vendor portals, distributor systems, and direct manufacturer channels • Track orders through completion and follow up on outstanding items • Monitor order status and communicate updates to internal stakeholders • Resolve routine order discrepancies, pricing variances, invoicing issues, shipping concerns, and vendor fulfillment challenges • Escalate complex issues, client risks, and vendor concerns with clear documentation and status updates • Maintain procurement records, contract documentation, and order tracking information • Support contract and renewal administration through data maintenance and reporting • Assist with audit and quality-control reviews for procurement compliance • Communicate professionally with vendors, distributors, and internal stakeholders • Identify process inefficiencies and support improvements to accuracy and turnaround times • Collaborate with Partner Management, Deals Desk, Finance, Accounting, Legal, Engineering, Project Management Office, Architecture, Service Delivery Management, Client Engagement, and vendor partners

🎯 Requirements

• Bachelor's degree preferred, or equivalent combination of education and relevant experience • 1-3 years of experience in procurement, purchasing, quote management, order management, sales operations, contract administration, or a related operational role • Exceptional attention to detail with a demonstrated ability to identify discrepancies and maintain a high level of accuracy • Experience working with vendor portals, purchasing systems, ERP platforms, CRM systems, or related business applications preferred • Strong Microsoft Office skills, particularly Excel and Outlook • Experience reviewing quotes, contracts, purchase orders, invoices, or Statements of Work preferred • Strong organizational and time-management skills with the ability to manage multiple requests simultaneously • Experience supporting technology procurement, managed services, software licensing, telecommunications, or professional services environments preferred • Ability to work independently while maintaining consistent productivity and quality standards • Excellent English written and verbal communication skills • Preferred: Experience working in a Value Added Reseller Role • Exceptional attention to detail and commitment to accuracy • Strong process orientation and ability to consistently follow documented procedures • Ability to identify errors, inconsistencies, and missing information before they impact clients or vendors • Professional written communication skills with the ability to compose clear, concise, and business-appropriate emails • Strong ownership and accountability for assigned tasks • Effective problem-solving skills and ability to resolve routine operational issues independently • Ability to prioritize workload and manage multiple deadlines in a fast-paced environment • Strong follow-through and commitment to completing tasks accurately and on time • Ability to maintain professionalism when managing order issues, vendor delays, and client-facing escalations • Team-oriented mindset with a willingness to collaborate across departments and support organizational goals

🏖️ Benefits

• Equal employment opportunities • Inclusive, equitable, and accessible workplace • Reasonable accommodation throughout the hiring process and employment lifecycle