Executive Assistant – Personal Assistant

🔥 0 minutes ago

🤠 Texas – Remote

🤠 Texas – Remote

⏳ Contract/Temporary

🟡 Mid-level

🟠 Senior

👨‍💼 Executive Assistant

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Karo-solutions Sweden

WebsiteLinkedInAll Job Openings

1 - 10 employees

Founded 2019

💼 Consulting

📦 Logistics

📣 Marketing

Consulting • Logistics • Marketing

Karo-solutions Sweden is a company that specializes in delivering innovative software development and project management solutions. They provide a range of services, including mobile application development, talent recruitment, quality assurance, and testing, ensuring high-quality results tailored to meet client expectations. With a focus on optimizing costs and managing complex projects from inception to completion, Karo-solutions aims to enhance the efficiency of organizations through expert team integration and support for legacy system transitions.

📋 Description

• Act as the primary point of coordination between the CEO and internal/external stakeholders • Manage complex calendars across multiple time zones and resolve scheduling conflicts • Own inbox management, prioritization, and drafting communications on behalf of the CEO • Coordinate meetings, prepare agendas, take notes, and ensure follow-ups are executed • Plan and manage travel logistics, including last-minute changes • Support execution of special projects and operational initiatives • Prepare reports, presentations, and internal communications • Maintain confidentiality across all executive and business matters • Proactively identify gaps, inefficiencies, and areas for improvement • Coordinate household management, including cleaning, laundry, and ironing • Manage calendars, meetings, travel, and bookings • Support content and personal brand activities with editors, photographers, and stylists • Attend events, dinners, and gatherings alongside the founder as a friendly and professional representative • Organize social events such as rooftop yoga, dinners, and biweekly gatherings • Build and maintain social connections, extend invitations, and follow up with contacts • Act as a cultural interpreter and provide support in international contexts • Coordinate photo shoots and creative media projects • Handle expense tracking, reimbursements, and personal requirements • Manage details during events, including phones and schedules, so the founder can stay present

🎯 Requirements

• 3+ years of experience as an Assistant or similar role supporting senior leadership • Strong organizational and multitasking abilities in fast-paced environments • Excellent written and verbal communication skills in English • High level of discretion and professionalism • Ability to work independently and make decisions with limited guidance • Strong problem-solving mindset and ownership attitude • Comfortable working across time zones and adapting to changing priorities • Tech-savvy and able to quickly learn new tools and systems • Proficiency with Google Workspace, including Gmail, Calendar, Docs, Sheets, and Slides • Familiarity with project management tools such as Asana, ClickUp, Trello, or Monday • Familiarity with communication tools such as Slack, Zoom, or Teams