Project Management Specialist

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🇺🇸 United States – Remote

💵 $45k - $55k / year

⏰ Full Time

🟡 Mid-level

🟠 Senior

👷‍♀️ Project Manager

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Kim Joyce & Associates

WebsiteLinkedInAll Job Openings

11 - 50 employees

Founded 2010

💼 Consulting

🏥 Healthcare

🍽️ Food & Beverage

Consulting • Healthcare • Food & Beverage

Kim Joyce & Associates is a Grant Writing and Grant Consultancy firm headquartered in Scottsdale, Arizona. Our clients are local and national nonprofit organizations, for-profit organizations, institutes of higher education, school districts, charter schools, hospital systems, government agencies, funding agencies, United Ways, and tribes throughout the country. Kim Joyce & Associates is honored to provide services and resources to help our clients do work that matters. As the largest grant writing firm in Arizona and a leading firm in the nation, we help our clients secure funding to improve communities, design programs, and provide services that ultimately improve the lives of others.

📋 Description

• Work with Team Coordinators and Facilitators in preparing and activating assignments, tracking projects, and archiving grant-related materials • Ensure KJA team members have the documents and direction necessary to begin crafting competitive grant applications • Review the Master Grant Spreadsheet and update project statuses daily • Review client spreadsheets and add newly activated assignments to the Master Grant Spreadsheet as needed • Create assignments in KJA’s project management software according to standards, procedures, and protocols • Audit and reconcile funder due dates, including day of week, time, and time zones, across the Master Grant Spreadsheet, Asana, and client spreadsheets weekly • Meet with Team Coordinators and Facilitators to ensure projects are on target for submission • Develop weekly agendas, project planners, and team roadmaps to support capacity assessment and assignment scheduling • Attend client calls as needed, obtain assignment clarification, and prepare meeting minutes • Provide Senior Project Manager updates on grant assignments and delays • Gather, develop, update, and maintain client files in the Answer Library • Maintain and provide client information documents, including phone and email contact lists • Track and communicate SAM.gov and other registration expiration dates • Update and maintain electronic login passwords for corporate, foundation, municipal, and federal portals, including Login.gov • Prepare meeting minutes for internal and external meetings • Manage Instrumntl notifications and upload documentation as requested • Audit Instrumntl databases and pull quarterly reports for Facilitators • Attend Project Manager trainings • Support Senior Project Manager in developing and facilitating project-management training for KJA staff • Perform other duties as assigned

🎯 Requirements

• Must reside in the Pacific, Mountain, or Arizona time zones • Must reside in the USA; employment unavailable to individuals outside the USA or residing in California, Hawaii, New York, New Jersey, Washington State, North Dakota, Wyoming, Puerto Rico, or the US Virgin Islands • Electronic filing and phone skills essential • Strong organizational skills • Excellent verbal and written communication skills • Extremely precise and detail oriented • Proficient in Microsoft Office software • Familiarity with Adobe Pro required • Familiarity with grant writing and/or the submission process preferred • Associate’s degree preferred but not required • Specialized training or experience in grant development may be substituted for the degree • Training in Project Management preferred; experience in Project Management may be substituted for training • Prior experience working with Asana Project Management software a plus • May require long periods of computer usage, typing, reading, and data analysis • Employees are expected to dress in professional business attire

🏖️ Benefits

• Minimum of 40 hours of Paid Sick Time (PST), based on state of residency • Up to 80 hours of Paid Time Off (PTO) each calendar year for full-time employees • 80 hours of Paid Vacation Time after one year of continuous employment • 120 hours of Paid Vacation Time after the 5th year of continuous employment • 9+ paid holidays each calendar year • 401K plan with matching up to 4% with immediate vesting; eligible after 1 year and 1,000 hours • $50,000 in Employer Paid Group Life and AD&D Insurance • Employer-paid virtual on-demand counseling, urgent care, and prescription benefit through Recuro Health • Group Health Insurance with multiple choices; employer pays a portion of premium • HSA option with compatible health plan • Voluntary Group Dental & Vision Plans • Voluntary supplemental plans including term and whole life insurance, accident insurance, cancer insurance, critical illness insurance, short- and long-term disability, gap insurance, hospital confinement insurance, and Beyond Med health and wellness discount plan • Professional Development opportunities