Project Management Specialist

Job not on LinkedIn

🔥 1 minute ago

🇺🇸 United States – Remote

💵 $45k - $55k / year

⏰ Full Time

🟡 Mid-level

🟠 Senior

👷‍♀️ Project Manager

👻 Ghost score 1%

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Kim Joyce & Associates

WebsiteLinkedInAll Job Openings

11 - 50 employees

Founded 2010

💼 Consulting

🏥 Healthcare

🍽️ Food & Beverage

Consulting • Healthcare • Food & Beverage

Kim Joyce & Associates is a Grant Writing and Grant Consultancy firm headquartered in Scottsdale, Arizona. Our clients are local and national nonprofit organizations, for-profit organizations, institutes of higher education, school districts, charter schools, hospital systems, government agencies, funding agencies, United Ways, and tribes throughout the country. Kim Joyce & Associates is honored to provide services and resources to help our clients do work that matters. As the largest grant writing firm in Arizona and a leading firm in the nation, we help our clients secure funding to improve communities, design programs, and provide services that ultimately improve the lives of others.

📋 Description

• Work with Team Coordinators and Facilitators in preparing and activating assignments, tracking projects, and archiving grant-related materials • Review the Master Grant Spreadsheet and update project statuses daily • Add newly activated assignments from client spreadsheets to the Master Grant Spreadsheet • Create assignments in KJA’s project management software according to standards, procedures, and protocols • Audit and reconcile funder due dates across the Master Grant Spreadsheet, Asana, and client spreadsheets weekly • Meet with Team Coordinators and Facilitators to ensure projects are on target for submission • Develop weekly agendas, project planners, and team roadmaps to assess team capacity and schedule assignments • Attend client calls as needed, obtain assignment clarification, and prepare meeting minutes • Provide Senior Project Manager updates on grant assignments and delays • Gather, develop, update, and maintain client files in the Answer Library • Maintain and provide client information documents, including contact lists • Track and communicate SAM.gov and other registration expiration dates • Update and maintain electronic login passwords for corporate, foundation, municipal, and federal portals, including Login.gov • Prepare meeting minutes for internal and external meetings • Manage Instrumntl notifications and upload documentation as requested • Audit Instrumntl databases and prepare quarterly reports for Facilitators • Attend Project Manager trainings and support development and facilitation of PM-related training • Perform other duties as assigned

🎯 Requirements

• Electronic filing and phone skills essential • Strong organizational skills • Excellent verbal and written communication skills • Extremely precise and detail oriented • Proficient in Microsoft Office software • Familiarity with Adobe Pro required • Familiarity with grant writing and/or the submission process preferred • Associate’s degree preferred, but not required • Specialized training or experience in grant development may be substituted for degree • Training in Project Management preferred; experience in Project Management may be substituted for training • Prior experience working with Asana Project Management software a plus • Must work Monday-Friday, 8:00 AM to 5:00 PM Pacific Time • KJA only employs individuals in the USA; applicants outside the USA or residing in California, Hawaii, New York, New Jersey, Washington State, North Dakota, Wyoming, Puerto Rico, or the US Virgin Islands are not eligible

🏖️ Benefits

• Minimum of 40 hours of Paid Sick Time (PST), based on state of residency • Up to 80 hours of Paid Time Off (PTO) each calendar year for full-time employees • 80 hours of Paid Vacation Time after one year of continuous employment • 120 hours of Paid Vacation Time after the 5th year of continuous employment • 9+ paid holidays each calendar year • 401K plan with matching up to 4% with immediate vesting; eligible after 1 year and 1,000 hours • $50,000 in employer-paid Group Life and AD&D Insurance • Employer-paid virtual on-demand counseling, urgent care, and prescription benefit through Recuro Health • Group Health Insurance with multiple choices; employer pays a portion of premium • HSA option with compatible health plan • Voluntary Group Dental & Vision Plans • Voluntary supplemental plans: Term & Whole Life Insurance, Accident Insurance, Cancer Insurance, Critical Illness Insurance, Short & Long Term Disability, Gap Insurance, Hospital Confinement Insurance, and Beyond Med health and wellness discount plan • Professional Development opportunities