Administrative Coordinator

Job not on LinkedIn

🔥 2 hours ago

🌵 Arizona, California, +3 more states – Remote

🌵 Arizona – Remote 🏄 California – Remote ⛰️ Colorado – Remote 🤠 Texas – Remote ☕ Washington – Remote

💵 $18 - $19 / hour

⏱ Part Time

🟡 Mid-level

🟠 Senior

📋 Administrative Assistant

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LEARN Behavioral

WebsiteLinkedInAll Job Openings

1001 - 5000 employees

⚕️ Healthcare Insurance

📚 Education

Healthcare Insurance • Education

LEARN Behavioral is a specialized provider of contemporary, family-focused applied behavior analysis (ABA) therapy for children with autism spectrum disorder (ASD) and other special needs. With over 20 years of experience, LEARN Behavioral tailors treatment programs to develop language, communication, social, play skills, and more, while decreasing behaviors that interfere with learning. The company supports children in various settings, including home, community, school, and centers, also offering telehealth services. LEARN Behavioral is dedicated to fostering resilience and fulfillment in children and collaborates with districts and schools through LEARN Academy to provide expert autism services and educational support.

📋 Description

• Coordinate onboarding and initial training activities for newly hired clinical staff, including scheduling classes and distributing training invitations, links, materials, and required documents. • Ensure trainees receive timely communications regarding training expectations, schedules, requirements, and other messages from the Training Department. • Assist with the preparation and organization of training resources and materials. • Create, maintain, and update trainee records and rosters, ensuring accurate and completeness of trainee information and tracking attendance, progress, and training completion. • Ensure that training documentation and records are maintained and in accordance with departmental standards and company policies. • Serve as a primary point of contact for trainees and collaborate with clinicians, trainers, and internal departments to support training processes and resolve administrative issues. • Provide timely follow-up regarding attendance concerns, incomplete requirements, or scheduling changes. • Escalate issues or barriers affecting trainee completion or participation to department leadership as appropriate. • Prepare reports and maintain documentation related to training activities while ensuring confidentiality and compliance with company standards. • Support process improvements, special projects, and other departmental initiatives as assigned. • Maintain a work schedule that primarily aligns with Pacific Time (PT) business hours to effectively support training operations across the organization. • Ability to maintain confidentiality and compliance with HIPAA and privacy rules at all times.

🎯 Requirements

• High School diploma or equivalent required • Experience working in administration or scheduling, the healthcare industry or ABA preferred • Experience working in an office environment • Proficient in Microsoft Office Suite, as well as TEAMS and virtual meeting platforms