Program Operations Coordinator

Job not on LinkedIn

🔥 0 minutes ago

🇺🇸 United States – Remote

💵 $7 / hour

⏰ Full Time

🟢 Junior

🟡 Mid-level

📋 Program Manager

🚫👨‍🎓 No degree required

👻 Ghost score 0%

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Magic, Inc

WebsiteLinkedInAll Job Openings

51 - 200 employees

🤝 B2B

⚡ Productivity

B2B • Productivity

Magic, Inc. is a company that provides a frictionless way to connect businesses with thoroughly vetted and cost-effective remote workers for various key functions. Their services include virtual assistance, customer service, sales lead generation, and scheduling, leveraging a combination of automation and the expertise of remote workers to streamline business operations.

📋 Description

• Own and manage the annual educational calendar set by leadership • Execute project plans, drive timelines, and keep cross-functional contributors on deadline • Identify and resolve scheduling conflicts, dependencies, and risks • Coordinate faculty and expert scheduling, preparation, materials, and communications • Manage curriculum logistics and readiness of slides, handouts, pre-work, and recordings • Serve as central contact for recruited speakers and expert-network logistics • Produce virtual and in-person experiences end-to-end, including run-of-show, tech checks, and on-site flow • Manage event logistics and vendors, including venues, A/V, platforms, catering, and travel as needed • Run member onboarding, engagement, and renewal workflows using established playbooks • Coordinate with marketing on launches and enrollment campaigns • Track and report program revenue, expenses, enrollment, attendance, engagement, and retention • Maintain dashboards and post-event reporting and relay insights for iterative improvements • Maintain and refine SOPs and repeatable operating systems • Run the project-management system to ensure daily accountability and task clarity • Flag risks, gaps, and issues to the Founder with proposed next steps • Operationalize and flawlessly execute the defined annual program calendar across the education and community ecosystem

🎯 Requirements

• 2–5 years coordinating operations for established programs such as professional/executive education, associations/membership communities, certification/CPE, masterminds, or conference/live event series • Proven experience producing events and managing vendors • Hands-on project management using a PM platform (e.g., Asana/ClickUp/Trello) and SOP ownership • Demonstrated coordination with faculty/experts/speakers and cross-functional teams (e.g., marketing) • Experience with project management tools, calendar and capacity planning, CRM/membership or LMS platforms, spreadsheets/dashboards, virtual event platforms, run-of-show production, documentation, and SOP maintenance • Detail-oriented, operationally rigorous, proactive risk-spotting, clear and diplomatic communication, vendor/stakeholder management, follow-through, and time management under deadlines • Computer with at least 8GB RAM and Intel i5 or AMD Ryzen 5 processor or higher • Internet speed of at least 40MBPS • Headset with extended noise-canceling microphone and webcam • Back-up computer and internet connection • Quiet, dedicated workspace at home • Reliable internet connection • Own computer with Intel Core i5 or similar or higher • Availability for 40 hours per week, Monday–Friday, during U.S. business hours

🏖️ Benefits

• No benefits package included