Recruiting Program Coordinator

🔥 5 minutes ago

🇺🇸 United States – Remote

⏰ Full Time

🟡 Mid-level

🟠 Senior

🎯 Recruiter

👻 Ghost score 10%

What it means: how likely this posting is sitting open without active hiring.How to read it: 60% or higher means we think this is a ghost. Lower scores are less of a worry.How we score it: age, reposts, open roles vs team size, how fast jobs close, and whether pay is listed.Fine print: an estimate from public data, not a judgment of the company. Real jobs can score high, so treat it as a hint, not a fact.

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MDVIP

WebsiteLinkedInAll Job Openings

501 - 1000 employees

Founded 2000

🏥 Healthcare

☁️ SaaS

👥 B2C

💰 Private equity on 2005-01

Healthcare • SaaS • B2C

MDVIP is a US-based healthcare membership company that provides personalized primary care through a network of affiliated physicians. Members pay an annual fee (with options to pay every 3, 6, or 12 months) for access to a dedicated physician who manages a smaller patient panel (~600 patients) allowing longer visits, same-day or next-day appointments, after-hours availability, and a comprehensive Annual Wellness Program that includes advanced labs, in-depth screenings, and a personalized care plan. MDVIP complements existing insurance/Medicare by billing routine and specialist/hospital services through insurance while the membership fee covers the enhanced primary care experience and wellness program. The company also connects members with Medical Centers of Excellence (e. g. , Cleveland Clinic, Mayo Clinic) for advanced care and serves employers looking to improve wellness and retention.

📋 Description

• Own end-to-end interview scheduling logistics across multiple roles, panels, and time zones • Proactively resolve scheduling conflicts and refine workflows to reduce turnaround time • Manage competing priorities across multiple open requisitions • Build and maintain recruiting dashboards and reports covering time-to-fill, funnel conversion, source effectiveness, and offer acceptance • Identify pipeline trends, bottlenecks, and risks and recommend process improvements • Partner with recruiting leadership on headcount and hiring plan tracking • Serve as ATS subject-matter expert and system owner • Configure ATS workflows, conduct data integrity audits, and troubleshoot issues • Train recruiters and hiring managers on ATS best practices • Identify opportunities to automate or streamline ATS processes • Manage complex candidate on-site travel logistics, budgets, and vendor coordination • Own the candidate experience for on-site interviews and resolve issues in real time • Lead or co-lead hiring manager intake and kickoff calls • Translate kickoff discussions into clear hiring plans and success metrics • Partner proactively with recruiters and hiring managers and flag timeline or process risks • Drive recruiting projects and initiatives from scoping through completion • Support sourcing, screening, and market knowledge activities as needed

🎯 Requirements

• 3-5+ years of experience in recruiting coordination, recruiting operations, or a related HR/TA role • Advanced proficiency with an ATS (Greenhouse, Lever, Workday, GEM, etc.) • Strong ownership mentality and ability to identify problems and drive solutions independently • Ability to manage multiple projects independently with minimal guidance • Strong analytical skills and ability to build and interpret recruiting metrics/dashboards • Excellent communication and stakeholder management skills, including with senior hiring managers • Experience managing travel logistics and vendor relationships is a plus • Willingness or ability to perform sourcing, screening, and apply market knowledge as needed

🏖️ Benefits

• Performance-based incentives • Health insurance • Dental coverage • Vision coverage • Flexible Spending Account • Health Savings Account • Dependent Care Flexible Spending Account • Basic and Supplemental Life Insurance • Accidental Death and Dismemberment coverage • Disability Income Protection Plan • Employee Assistance Program • 401(k) retirement program • Vacation • Paid Holidays and Personal time • Paid Sick and Family and Medical Leave time as required by law • Ongoing training and leadership development programs • Great Place to Work® environment • Inclusive and diverse workplace