Executive Assistant – Chief Academic Officer

Job not on LinkedIn

🔥 12 hours ago

🇺🇸 United States – Remote

💵 $60k - $70.3k / year

⏰ Full Time

🔴 Lead

👨‍💼 Executive Assistant

👻 Ghost score 0%

What it means: how likely this posting is sitting open without active hiring.How to read it: 60% or higher means we think this is a ghost. Lower scores are less of a worry.How we score it: age, reposts, open roles vs team size, how fast jobs close, and whether pay is listed.Fine print: an estimate from public data, not a judgment of the company. Real jobs can score high, so treat it as a hint, not a fact.

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Academy of Art University School of Game Development

WebsiteLinkedInAll Job Openings

51 - 200 employees

📚 Education

🎮 Gaming

Education • Gaming

Academy of Art University School of Game Development is an educational institution focused on providing students with the necessary skills for careers in the gaming industry. It offers training and hands-on experience in various roles such as game designer, game programmer, 3D modeler, concept artist, and UI/UX designer. Students have the opportunity to create a professional-quality portfolio and collaborate with peers to develop engaging video games.

📋 Description

• Oversee daily functions for the Office of the Chief Academic Officer to optimize communication and organizational efficiencies • Manage internal and external communications and coordinate meeting and appointment logistics • Prepare and brief the Chief Academic Officer on the daily schedule • Compile meeting documents and ensure the Chief Academic Officer remains on schedule • Organize requests from the Executive Office by date and priority • Track approvals and responses and communicate outstanding matters • Create systems for tracking special-project data and perform data entry for analysis • Create presentations of data and findings for executive and stakeholder presentations • Attend meetings, record minutes, and answer questions about basic operational or procedural matters • Assist with and project manage projects from the Office of the President and Human Resources department • Manage travel arrangements, itineraries, and expense reports • Handle sensitive institutional, personnel, and student-related information with discretion and confidentiality • Liaise with academic departments, faculty, and administrative offices • Track departmental budgets, invoices, and purchase orders • Coordinate onboarding and training activities for new academic staff and faculty

🎯 Requirements

• Bachelor’s degree in business administration, communications or related field strongly preferred • Minimum of 3 to 5 years of progressively responsible executive administrative experience, preferably supporting senior leaders in higher education • Advanced proficiency in Microsoft Office Suite (Excel, Word, PowerPoint, Outlook) • Experience with virtual meeting and project management platforms like Zoom, Teams, or Smartsheet • Ability to manage complex digital filing systems, draft executive summaries, and prepare accurate reports • Exceptional written and verbal communication skills to interact professionally with faculty, students, executive offices, academic offices, and external partners • Strong calendar management, multitasking, and prioritization skills to handle shifting timelines and fast-past executive office needs • High level of professionalism and sound judgement in handling highly confidential and sensitive academic or personal matters • Excellent customer service skills • Candidates must be able to work from 8:00 am to 5:00 pm PST • Remote work must be from a predesignated location within the contiguous United States

🏖️ Benefits

• Health insurance • 401k options • Paid vacation based on years of service (15 days' accrual at start) • Paid holidays • Paid sick leave • Commuter benefit program • Opportunity for full-time employees to take one undergraduate course tuition free each semester