Executive Assistant

🔥 0 minutes ago

🇺🇸 United States – Remote

💵 $50 - $55 / hour

⏰ Full Time

🟠 Senior

🔴 Lead

👨‍💼 Executive Assistant

🦅 H1B Visa Sponsor

This company has sponsored H1B visas in the past.

👻 Ghost score 1%

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Ascendis Pharma

WebsiteLinkedInAll Job Openings

501 - 1000 employees

Founded 2006

🏥 Healthcare

🧬 Biotechnology

💊 Pharmaceuticals

Healthcare • Biotechnology • Pharmaceuticals

Ascendis Pharma is a pharmaceutical company focused on developing innovative therapies to address unmet medical needs, particularly in the areas of endocrinology and oncology. The company utilizes its proprietary TransCon technology platform to develop best-in-class therapies, with a strong emphasis on patient care, scientific innovation, and sustainability. Ascendis Pharma's pipeline includes TransCon PTH and TransCon CNP for endocrinology rare diseases, as well as oncology candidates such as TransCon TLR7/8 Agonist. Committed to making a meaningful difference in the lives of patients, caregivers, physicians, and employees, Ascendis Pharma is guided by its core values and driven by its mission to impact patient lives worldwide.

📋 Description

• Provide high-level, proactive administrative and operational support to the Chief Regulatory & Safety Officer. • Serve as a trusted coordination partner to the GRAPS Leadership Team. • Strategically manage the executive’s complex, dynamic calendar across enterprise priorities, global time zones, and external engagements. • Assess meeting requests, resolve conflicts, recommend priorities, and provide context, materials, and logistical information. • Coordinate GRAPS Leadership Team, extended leadership, all-employee, and cross-functional meetings. • Prepare and quality-check briefing packages, presentations, agendas, pre-reads, and supporting materials. • Capture or coordinate meeting notes, decisions, actions, owners, and due dates; maintain action and decision logs. • Support Executive Management Team, Board, health-authority, partner, and other high-profile interactions. • Plan complex domestic and international travel, including itineraries, transportation, lodging, visas, logistics, and contingencies. • Prepare travel briefs and respond to last-minute changes across time zones. • Prepare, reconcile, and submit expense reports and corporate-card documentation. • Coordinate leadership off-sites, team meetings, and special events, including venues, vendors, materials, attendees, and budgets. • Serve as a professional first point of contact for internal and external stakeholders. • Draft, edit, proofread, and format executive correspondence, announcements, presentations, and communications. • Maintain working relationships across GRAPS, Executive Management, HR, Finance, Legal, Procurement, IT, Communications, and the executive-assistant network. • Handle sensitive organizational, personnel, business, regulatory, and safety-related information confidentially. • Maintain organized records, distribution lists, leadership materials, shared workspaces, templates, and contact information with version control. • Coordinate purchase requisitions, purchase orders, contracts, invoices, vendors, and consultant onboarding. • Support onboarding and offboarding logistics for GRAPS leaders and priority hires. • Provide administrative coordination for GRAPS priorities, engagement activities, recognition efforts, and special projects. • Identify opportunities to simplify processes, improve meeting effectiveness, and strengthen consistency across GRAPS.

🎯 Requirements

• Bachelor’s degree in business administration, communications, or a related field is preferred; an equivalent combination of education and relevant experience is acceptable. • Typically 8 or more years of progressively responsible administrative experience, including substantial experience supporting a senior executive or executive leadership team in a global organization. • Experience in the pharmaceutical, biotechnology, healthcare, or another highly regulated environment is strongly preferred. • Demonstrated success managing complex calendars, global travel, confidential information, executive meetings, expenses, and competing priorities with limited supervision. • Advanced proficiency in Microsoft Outlook, Word, PowerPoint, Excel, Teams, SharePoint, and related collaboration tools; ability to learn new systems quickly. • Excellent written and verbal English communication, editing, proofreading, formatting, and executive-presentation skills. • Experience coordinating vendors, purchase orders, contracts, invoices, onboarding, and large or high-profile meetings is preferred. • Exceptional discretion, integrity, and judgment, with a clear understanding of when to act independently and when to escalate. • Highly proactive and anticipatory, with strong ownership, attention to detail, and consistent follow-through. • Able to prioritize rapidly, remain composed under pressure, and adapt to shifting demands and last-minute changes. • Service-oriented while appropriately assertive in protecting executive priorities and setting expectations. • Collaborative, diplomatic, culturally aware, and effective with stakeholders at every organizational level. • Able to simplify complexity, communicate clearly, and bring structure to ambiguous or fast-moving situations. • Committed to patients, quality, compliance, inclusion, and respectful teamwork. • Ability to travel domestically and internationally up to approximately 15%.

🏖️ Benefits

• 401(k) plan with company match • Medical, dental, and vision plans • Company-offered Life and Accidental Death & Dismemberment (AD&D) insurance • Company-provided short and long-term disability benefits • Pet Insurance and Legal Insurance • Employee Assistance Program • Employee Discounts • Professional Development • Health Saving Account (HSA) • Flexible Spending Accounts • Various incentive compensation plans • Accident, Critical Illness, and Hospital Indemnity Insurance • Mental Health resources • Paid leave benefits for new parents • Discretionary annual bonus or incentive compensation plan eligibility • Discretionary stock-based long-term incentives • Paid time off • Comprehensive benefits package • Inclusive environment and equal opportunity employer