Executive Assistant

Job not on LinkedIn

🔥 0 minutes ago

🇺🇸 United States – Remote

⏰ Full Time

🟡 Mid-level

🟠 Senior

👨‍💼 Executive Assistant

👻 Ghost score 10%

What it means: how likely this posting is sitting open without active hiring.How to read it: 60% or higher means we think this is a ghost. Lower scores are less of a worry.How we score it: age, reposts, open roles vs team size, how fast jobs close, and whether pay is listed.Fine print: an estimate from public data, not a judgment of the company. Real jobs can score high, so treat it as a hint, not a fact.

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Goodway Group

WebsiteLinkedInAll Job Openings

201 - 500 employees

Founded 1933

💼 Consulting

📣 Marketing

Consulting • Marketing • Advertising

Goodway Group is a digital marketing agency that focuses on integrating data, technology, and creativity to craft stories and build long-lasting relationships. They offer a comprehensive suite of services from martech consultancy and performance creative to deep consumer insights and media analytics. Goodway Group serves as a partner for modern marketers in both B2B and B2C sectors, providing tailored marketing solutions that emphasize outcome engineering, strategic planning, and data-driven insights. Additionally, they support retail media networks by integrating essential components to optimize both onsite and offsite media buying. Through their innovative approach and strong commitment to client satisfaction, Goodway Group transforms client visions into measurable growth and value.

📋 Description

• Own calendar management for multiple senior leaders, proactively resolving conflicts across stakeholders and time zones • Prepare meeting agendas and materials by synthesizing inputs from multiple sources • Attend key meetings to capture notes, document decisions, and independently track action items to completion • Partner with senior leadership, program management, and sales, retaining context so nothing is duplicated or dropped • Coordinate client follow-up and internal prep sessions, anticipating what sales and account teams need • Manage expense report submission and compliance, flagging discrepancies proactively • Manage end-to-end travel booking and coordination, resolving disruptions independently • Coordinate client-funded and company-funded travel with program management and finance • Provide monthly reporting on client-billed travel and expenses • Proactively plan travel for conferences, offsites, and summits to control costs • Plan team events, leadership offsites, and internal meetings, including venues, AV, and on-site logistics • Coordinate travel and logistics for group summits and cross-functional events • Manage office/coworking needs, including contract renewals, access administration, and space coordination across U.S. locations • Arrange shared workspace bookings for client delivery and coordinate recharging with program management and finance

🎯 Requirements

• 4+ years supporting senior leaders (VP, GM, or C-suite) in a professional services, agency, or corporate environment • Track record supporting multiple executives simultaneously in a fast-paced environment • Experience coordinating complex travel, meetings, and events end-to-end with minimal supervision • Familiarity with expense reporting and financial processes, including client-billed tracking • Proven ability to run incomplete instructions to completion using sound judgment, not default escalation • Retains and builds on context across meetings and time • Strong business acumen: connects tactical work to the leader's broader priorities • Comfortable making a reasonable call under ambiguity, then communicating the decision • Professional discretion with confidential information • Strong organizational skills managing multiple leaders, tasks, and deadlines • Clear, confident communication with senior leaders and clients • Fluency with calendars, scheduling tools, video conferencing, and office technology • High attention to detail and reliability under pressure • Interview process includes a scenario or work-sample exercise testing judgment under ambiguity

🏖️ Benefits

• Remote-first work environment • Inclusive remote-first workplace • Opportunity to work with teams in the U.S. and the UK • Company security of an established 90+ year history combined with a start-up feel