Executive Assistant

Job not on LinkedIn

🔥 17 hours ago

🐊 Florida, New Hampshire – Remote

🐊 Florida – Remote 🗻 New Hampshire – Remote

💵 $60k - $70k / year

⏰ Full Time

🟡 Mid-level

🟠 Senior

👨‍💼 Executive Assistant

👻 Ghost score 0%

What it means: how likely this posting is sitting open without active hiring.How to read it: 60% or higher means we think this is a ghost. Lower scores are less of a worry.How we score it: age, reposts, open roles vs team size, how fast jobs close, and whether pay is listed.Fine print: an estimate from public data, not a judgment of the company. Real jobs can score high, so treat it as a hint, not a fact.

Apply Now

Find Similar Remote Jobs

Set Up Email Alert For New Jobs

📊 Check your resume score for this job

Improve your chances of getting an interview by checking your resume score before you apply.

Upload Resume

CONEXA

WebsiteLinkedInAll Job Openings

51 - 200 employees

Founded 2017

🔌 API

☁️ SaaS

🤝 B2B

API • SaaS • B2B

CONEXA is a Long-Term Tech Partner that develops custom software solutions and integrations to accelerate product development and revenue growth. They provide a Unified API for B2B products (offering 250+ integrations across payments, shipping, e-commerce, ERP, CRM, HR, invoicing, and more) to reduce development and maintenance costs and speed time-to-market, and they also build end-to-end products from MVPs to scaled systems. CONEXA lists expertise across cloud, e-commerce platforms, frontend and backend stacks, and DevOps, and serves 100+ clients including Fiserv, Uber, Klaviyo, Shopify, Klarna, MercadoLibre, Rappi, DiDi, Cabify, PedidosYa, Clip, and VTEX.

📋 Description

• Manage and maintain the Director of Operations' Outlook calendar across time zones • Identify and resolve scheduling conflicts and send advance reminders with preparation materials • Screen and triage executive email, flag priority items, and draft responses • Compose, proofread, and distribute professional correspondence • Serve as a point of contact for internal team members and external stakeholders via email and Microsoft Teams • Schedule and coordinate virtual meetings through Microsoft Teams • Prepare agendas, compile pre-read materials, capture meeting minutes, and follow up on action items • Coordinate domestic travel arrangements and build detailed itineraries • Submit and reconcile expense reports • Create, format, and maintain reports, presentations, and workbooks using Microsoft Excel and Microsoft 365 • Organize digital filing systems in SharePoint and OneDrive • Use Google Suite for collaborative documents as needed • Handle sensitive and confidential information • Pull, organize, and format data from Penguin Data for executive reporting • Build and maintain tracking logs and summary reports in Excel • Manage form workflows and submission tracking in JotForm • Summarize findings and prepare data-driven briefings • Track executive deliverables and flag approaching deadlines • Conduct research and compile findings for leadership decision-making • Assist with administrative overflow tasks • Coordinate logistics for virtual team events, training exercises, and off-site meetings • Manage vendor or supplier communications • Support onboarding coordination and documentation for new remote team members • Maintain contact records for clients, vendors, and partners • Facilitate communication between the Director and stakeholders • Represent the Director professionally and discreetly

🎯 Requirements

• 3+ years of experience in an Executive Assistant, Administrative Assistant, or similar senior support role is required • Proficiency in Microsoft 365 (Outlook, Teams, Excel, SharePoint) required • Experience with JotForm and Penguin Data is preferred • Working knowledge of Google Suite (Docs, Sheets, Drive) a plus • Strong written and verbal communication skills with a high degree of professionalism • Ability to manage competing priorities independently with minimal supervision • High degree of discretion, attention to detail, and follow-through • Familiarity with the telecommunications or OSP industry is a plus

🏖️ Benefits

• Ongoing expansion and professional growth opportunities • Possibility of remote work for a qualified candidate • Exposure to field operations, compliance programs, and ISP client management in the telecom/OSP industry