Administrative Support Specialist

Job not on LinkedIn

🕒 February 4

🏖️ New Jersey – Remote

🏖️ New Jersey – Remote

💵 $28 - $33 / hour

⏰ Full Time

🟡 Mid-level

🟠 Senior

📋 Administrative Assistant

👻 Ghost score 41%

What it means: how likely this posting is sitting open without active hiring.How to read it: 60% or higher means we think this is a ghost. Lower scores are less of a worry.How we score it: age, reposts, open roles vs team size, how fast jobs close, and whether pay is listed.Fine print: an estimate from public data, not a judgment of the company. Real jobs can score high, so treat it as a hint, not a fact.

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Mindlance Health

WebsiteLinkedInAll Job Openings

11 - 50 employees

To create the healthcare industry’s most scalable service delivery model that is unmatched, powered by strong processes and quality fundamentals, and complemented by a disciplined focus on exceeding every performance goal for every client. To do this in a way that builds trust and places relationships and human connection at the center of the business ecosystem, so that we not only aim high, but also reach for the best within. That is the Mindlance way.Founded in 1999, Mindlance is a certified diversity business (MBE) and has been consistently ranked as one of the largest and fastest growing U.S staffing firms by the Staffing Industry Analysts.As a clinician-centric and recruitment-centric talent acquisition company, Mindlance Health provides whole house staffing across the healthcare spectrum which includes Travel Nursing and Allied Healthcare, as well as Healthcare IT and Non-Clinician staffing. Additionally, Mindlance Health offers workforce solutions around Direct Sourcing, Diverse MSP, Tier-Zero Programs, RPO, EoR / Payroll & AoR / IC management to acute and non-acute systems across the country. Our commitment to quality is validated by our deficiency-free Joint Commission Certification, the gold standard for quality healthcare delivery. With an annual revenue of over $400 million and growing, the Mindlance story is one of calculable achievement, made meaningful by the commitment to keep getting better in a way that is mindful and creates a balance that works for everyone.Mindfulness and balance. The Mindlance way.Visit www.mindlancehealth.com to learn more about us and our latest job openings. STAFFING INDUSTRY ANALYSTS (SIA) RECOGNITIONS:Fastest Growing U.S. Staffing Firms (2022, 2021, 2018, 2017, 2016, 2015, 2014, 2013, 2012, 2011) Largest U.S. Staffing Firms (2022, 2021, 2020, 2019, 2018, 2017, 2016, 2015) Largest Diversity-Owned U.S. Staffing Firms (2022, 2021, 2020, 2019, 2018, 2017, 2016, 2015)

📋 Description

• Provide remote administrative assistance to operations, recruitment, and client services teams. • Respond to inbound emails, inquiries, and requests in a timely and professional manner. • Prepare, organize, and maintain digital records, files, and documentation. • Serve as a remote point of contact for internal staff, clients, and healthcare professionals requiring administrative support. • Coordinate schedules, meetings, and virtual calls across time zones as needed. • Draft and send professional correspondence, reports, and updates. • Enter, update, and maintain accurate information in internal databases and systems. • Compile and prepare administrative reports, templates, checklists, and spreadsheets. • Assist with document routing, tracking, and version control to ensure compliance with internal standards. • Assist with invoicing preparation, tracking deliverables, and supporting billing administration. • Support HR and recruitment teams with candidate communications, onboarding steps, and documentation. • Monitor task lists and follow-up actions to ensure key deadlines are met. • Ensure all work products meet accuracy, confidentiality, and professional standards. • Follow company protocols for secure handling of sensitive and proprietary information. • Identify and recommend improvements to remote administrative processes and systems.

🎯 Requirements

• High school diploma or equivalent required; Associate’s or Bachelor’s degree in Business Administration, Healthcare Administration, or related field preferred. • Previous experience in remote administrative support, clerical work, or office operations is highly desirable. • Excellent written and verbal communication skills. • Strong organizational and time-management skills with the ability to work independently. • Proficiency with office software (Google Workspace, Microsoft Office) and remote collaboration tools (Zoom, Slack, Teams). • Attention to detail with a commitment to data accuracy and confidentiality. • Ability to prioritize tasks and manage workload efficiently in a remote setting.