Executive Assistant

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Modali Consulting

WebsiteLinkedInAll Job Openings

2 - 10 employees

Founded 2021

💼 Consulting

🤖 Artificial Intelligence

🏢 Enterprise

Consulting • Artificial Intelligence • Enterprise

Modali Consulting is a technology consulting firm that delivers AI solutions, data engineering, and full-lifecycle Ivalua procurement implementations to transform enterprise operations. They offer AI adoption roadmaps, capability assessments, intelligent automation, scalable data pipelines, cloud architecture, analytics integration, and strategic advisory (sourcing strategy, organizational change, and technology roadmaps). Modali serves public sector, financial institutions, healthcare, manufacturing, automotive, and technology clients, reports 50+ implementations across 10+ countries, 7 industries served, 98% client satisfaction, and is a recipient of the 2025 Ivalua Project Excellence Award.

📋 Description

• Manage complex executive calendars, meetings, and travel arrangements • Coordinate internal and external meetings across multiple time zones • Prepare agendas, meeting notes, and follow-up action items • Prioritize competing requests and proactively manage executive schedules • Prepare and distribute client invoices accurately and on schedule • Reconcile invoices, payments, and accounts to ensure billing accuracy • Coordinate payroll processing for both U.S. employees and international contractors/employees • Maintain payroll records and work with external payroll providers to ensure timely and compliant processing • Assist with expense reporting and operational documentation • Lead daily or weekly stand-up meetings • Track project status, risks, and action items across multiple initiatives • Develop executive-level status reports and dashboards • Ensure accountability for deliverables and follow-up on outstanding tasks • Assist with proposal development, presentations, and client communications • Coordinate responses to RFPs and other business development opportunities • Maintain CRM records and sales pipeline information • Conduct research on prospective clients, partners, and market opportunities • Leverage AI tools (such as ChatGPT, Microsoft Copilot, Claude, or similar platforms) to automate workflows, draft communications, summarize meetings, and improve operational efficiency • Identify opportunities to streamline administrative and operational processes through automation and technology • Maintain proficiency with productivity and collaboration platforms including Microsoft 365, Teams, Excel, PowerPoint, SharePoint, and project management tools.

🎯 Requirements

• Bachelor's degree preferred or equivalent professional experience • 5+ years of experience supporting senior executives or leadership teams • Experience with invoicing, payroll coordination, or accounting support • Strong organizational and project management skills with exceptional attention to detail • Excellent written and verbal communication skills • Advanced proficiency in Microsoft Office (Excel, PowerPoint, Outlook, Word) • Experience with accounting software (e.g., QuickBooks), payroll platforms, and CRM systems is preferred • Demonstrated ability to learn and effectively use AI tools to improve productivity • Ability to manage confidential information with professionalism and discretion • Self-starter who thrives in a remote, fast-paced environment with minimal supervision.

🏖️ Benefits

• Flexible working arrangements • Professional development opportunities