Operations Manager

Job not on LinkedIn

🔥 11 minutes ago

🏄 California – Remote

🏄 California – Remote

💵 $95k - $115k / year

⏰ Full Time

🟡 Mid-level

🟠 Senior

⚙️ Operations

👻 Ghost score 0%

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Multiplier

WebsiteLinkedInAll Job Openings

51 - 200 employees

Founded 2002

💼 Consulting

🏥 Healthcare

🌍 Social Impact

Consulting • Healthcare • Social Impact

Multiplier is an organization dedicated to accelerating positive environmental and social impact through projects that promote sustainable, equitable economies, and healthy ecosystems. The team focuses on fostering resilient communities and securing natural resources to ensure a healthy future for both people and the planet, by supporting initiatives related to environmental stewardship, health justice, and climate resilience.

📋 Description

• Lead and proactively organize Mosaic’s administrative, systems, and operational management • Support grantmaking, development, and programmatic work • Provide high-level administrative support to the Chief Executive Officer • Manage Salesforce, including grantee information, staff changes, reporting requirements, grant status, applications, correspondence, and user compliance • Manage Dropbox and transition materials to Google Drive, keeping documents organized and accessible • Support the CEO and Program Officer with operations and finances • Support team budget and operations meetings • Track consultant, license, CEO, Wells Fargo, and monthly expenses; code, approve, and store receipts • Process subscription payments and identify potential license cost reductions • Support development project management, donor-partner meeting preparation, follow-up, spreadsheets, and Salesforce synchronization • Monitor and respond to the information inbox and routine grantmaking inquiries • Track NetSuite invoices and ensure consultants and vendors are paid on time • Manage logistics for local and offsite meetings, conferences, retreats, and Leadership Council meetings, including vendors, travel, catering, AV, web presence, and room setup • Provide back-office support for webinars and networking calls, including polls, slides, recordings, attendance, chat content, and document storage • Support personnel administration, including offer letters, PTO requests, invoices, contracts, onboarding, offboarding, and annual evaluations • Support development and operationalization of the remote office policy • Manage the CEO’s calendar, priorities, meeting materials, and travel time

🎯 Requirements

• 5+ years of experience in a support role with demonstrated track record of success • Exposure to and interest in the environmental field, philanthropic and/or nonprofit sector a plus • Interest, comfort, and strength working in a dynamic “startup” environment • Excellent analytical and problem-solving skills • Ability to represent the organization professionally, maintain confidentiality, and handle sensitive matters with discretion and diplomacy • Excellent interpersonal skills and ability to build relationships with stakeholders • Self-starter; highly motivated and resourceful team player able to manage multiple requests and conflicting priorities under deadline • Strong judgment; able to think and work independently, multitask, prioritize, and follow through • Strong organizational skills with attention to detail, accuracy, protocol, and commitment to high-quality work • High fluency with Microsoft Office and Google Drive • Proficiency using online databases • Previous Salesforce experience a plus • Experience and comfort with minor troubleshooting for computer, printer, smartphone, or other equipment issues • Ability to request IT service and support • Forward-looking thinker who seeks opportunities and proposes solutions • Passion for Mosaic’s mission • Flexibility and sense of humor • Previous experience working with Mosaic required

🏖️ Benefits

• All employees work from home offices • Occasional travel (1-2 times per year) for all-team in-person meetings • Excellent medical and dental benefits • Retirement savings • Generous vacation and sick leave policy • Inclusive, equitable, and accessible application process • Confidential accommodations for the application or interview process

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