Event Coordinator

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Navan

WebsiteLinkedInAll Job Openings

1001 - 5000 employees

✈️ Travel

📦 Logistics

💼 Consulting

Travel • Logistics • Consulting

Navan is a company offering comprehensive business travel solutions and expense management services, aimed at optimizing corporate travel programs. Their platform caters to small businesses and large enterprises by providing tools for managing travel bookings, company cards, and expenses. Navan enhances financial visibility and control through automated expense categorization and reporting, while empowering employees with easy booking and expense tracking capabilities. The platform supports seamless integration with existing financial systems and emphasizes sustainability in travel. Navan is trusted by thousands of companies globally and enhances productivity through its AI-powered insights and user-friendly interface.

📋 Description

• Support each Event Planner and their client contacts on multi-element, mid & large sized projects, to understand and meet program objectives/outcomes. • To manage small meetings and events projects (10 – 15 guests) • Embraces the position of often becoming a client's first point of contact • Contact suitable venues by either telephone, email or external online sourcing platforms and check availability for all required facilities. • Negotiate rates, terms, and conditions with the venue on the client’s behalf utilizing Navan Events or the client’s preferred venues to achieve the best rates and commission where applicable. • Continually improve and update own product knowledge through targeted activities and attendance of familiarization trips, office presentations and site visits • To ensure cancellations are managed in line with the company’s standards and procedures. • To maximize all income opportunities by remaining actively aware of commission rates and preferred partners to secure enhanced negotiating levels wherever possible. • Support the overall coordination and execution of an entire Event program from an operational perspective. • Tracks baseline contract milestones under guidance to ensure timely processing. • Owns meeting minutes and distribution • Ensures all communication is structured professionally • Identifies clients' measures of critical success factors for project. • Understands the invoicing and reconciliation process ensuring projects are cash flow positive • Strives for enhanced commission on all projects • Able to identify and escalate opportunities for upselling • Maintains thorough project documentation to ensure contract and documentation policy compliance (i.e., service level agreements - SLAs) • Assisting with the creation and /or maintaining of PNR’s, and WEX cards, and commission tracking when needed • Attend internal meetings where required, taking meeting minutes and following up on any outstanding actions. • Training in R&M Internal Systems including support with delegate management for larger projects using Cvent Technology • Travel/Onsite support when needed

🎯 Requirements

• One to three years of Event planning experience preferred • Professional oral and written communication skills required • Proficient Google/MS Suites skills along with the technical aptitude to learn new technology • Cvent knowledge preferred • Highly organized and able to manage competing tasks, meeting deadlines and accommodating changes • Ability to multitask with a desire to resolve urgent matters as quickly and efficiently as possible • An empathetic disposition with the ability to always maintain a professional attitude • Reliable and flexible with an openness to working part-time non-traditional shifts (early mornings, late evenings, and weekends)

🏖️ Benefits

• Health insurance • Flexible work arrangements • Professional development