Capture and Proposal Specialist

Job not on LinkedIn

🔥 0 minutes ago

🇺🇸 United States – Remote

💵 $75k - $85k / year

⏰ Full Time

🟡 Mid-level

🟠 Senior

👻 Ghost score 0%

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Onterris

WebsiteLinkedInAll Job Openings

1001 - 5000 employees

Founded 2012

💼 Consulting

🔬 Science

⚡ Energy

Consulting • Science • Energy

Onterris is a global environmental solutions company partnering with organizations to solve complex challenges at the intersection of environmental pressures, regulatory expectations and operational risk. The firm provides environmental consulting and technical services — including contaminated land remediation, permitting and compliance, emergency response, stack testing, leak detection, laboratory testing & analysis, water consulting/treatment and PFAS remediation — to asset- and resource-intensive sectors such as energy, infrastructure, manufacturing, mining and government. Onterris operates across the U. S. , Canada and Australia, reports ~3,500 employees, 100+ offices and serves thousands of clients, and positions itself as a systems-thinking, science-driven partner helping organizations translate environmental data into practical, regulatory-compliant solutions.

📋 Description

• Coordinate the development, review, and submission of proposals, qualifications, RFPs, RFQs, RFIs, municipal bids, and other client deliverables • Manage proposal intake, schedules, assignments, compliance requirements, production timelines, and final submission steps • Develop and maintain compliance matrices, checklists, outlines, content plans, and proposal schedules • Coordinate inputs from sales, technical subject matter experts, project managers, operations, pricing, legal, and leadership • Support technical editing, proofreading, formatting, version control, and quality reviews • Review proposal packages for grammar, formatting, product naming, scope alignment, required forms, pricing consistency, terms and conditions, and submission instructions • Prepare and submit materials through bid portals, procurement platforms, and client-specific systems • Support proposal setup, file organization, document routing, signatures, bonds, forms, attachments, and other submission requirements • Create cohesive, Onterris-branded proposal templates and technical proposal frameworks • Maintain and improve reusable proposal content, including standard language, project descriptions, resumes, product/service descriptions, scope language, graphics, and supporting documents • Monitor bid portals, procurement sites, pipeline aggregators, municipal opportunity sources, and other channels for relevant opportunities • Track pursuits, deadlines, proposal status, decision points, pipeline health, and related Salesforce records • Support opportunity qualification by gathering client background, procurement details, project context, incumbent information, teaming considerations, and pursuit risks • Assist with capture planning, win themes, differentiators, client needs, key personnel strategy, stakeholder mapping, and teaming partner coordination • Support proposal debriefs, win/loss tracking, lessons learned, and follow-up reporting • Develop dashboards, trackers, and reporting tools for leadership and account teams • Identify bottlenecks in proposal and capture workflows and recommend improvements • Support automation, standardization, and innovation efforts • Reduce administrative burden on the sales team so they can focus on technical solutions, client strategy, and selling

🎯 Requirements

• Bachelor’s degree in English, Communications, Marketing, Business, Environmental Science, Engineering, or a related field preferred, or equivalent relevant experience • At least 5 years of experience in proposal coordination, capture support, business development, technical marketing, sales enablement, or a related role preferred • Direct experience supporting competitive RFPs, RFQs, municipal bids, public-sector procurements, or professional services proposals strongly preferred • Experience in environmental services, water treatment, remediation, treatment technologies, engineering, construction, equipment, or technical services environments preferred • Strong proficiency in Microsoft Word, Excel, PowerPoint, SharePoint, and Adobe Acrobat required • Experience with proposal, CRM, project management, or content systems such as Salesforce, ClickUp, GovWin, ConstructConnect, or similar platforms preferred • Experience with AI, automation tools, proposal templates, content libraries, pricing systems, or process improvement initiatives is a plus • Shipley, APMP, or related proposal/capture training or certification desired • Strong writing, editing, proofreading, and technical communication skills • High attention to detail, especially for compliance, pricing alignment, proposal instructions, and final QA/QC • Strong organizational and time management skills • Ability to coordinate multiple contributors and keep work moving under deadline pressure • Curiosity and willingness to learn complex technical subject matter • Self-starter with initiative, follow-through, and sound judgment • Comfort improving imperfect systems, organizing scattered content, and building repeatable processes • Strategic, service-oriented, collaborative, and responsive • Ability to balance tactical proposal execution with longer-term process, automation, and content improvements