Executive Assistant

Job not on LinkedIn

🔥 1 hour ago

🇺🇸 United States – Remote

💵 $61k - $90k / year

⏰ Full Time

🟡 Mid-level

🟠 Senior

👨‍💼 Executive Assistant

👻 Ghost score 0%

What it means: how likely this posting is sitting open without active hiring.How to read it: 60% or higher means we think this is a ghost. Lower scores are less of a worry.How we score it: age, reposts, open roles vs team size, how fast jobs close, and whether pay is listed.Fine print: an estimate from public data, not a judgment of the company. Real jobs can score high, so treat it as a hint, not a fact.

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Orbital Engineering, Inc.

WebsiteLinkedInAll Job Openings

501 - 1000 employees

Founded 1969

🏗️ Construction

💼 Consulting

🏭 Manufacturing

Construction • Consulting • Manufacturing

Orbital Engineering, Inc. is a veteran-owned engineering and technical services firm that provides full-service solutions in engineering and design, construction management and QA/QC, asset integrity, and safety for industrial and infrastructure clients. Founded in 1969 and headquartered in Pittsburgh with multiple regional offices, the company supports utilities, downstream and midstream oil & gas, metals (steel/aluminum), and public/private infrastructure projects, using advanced inspection technologies (drones/robotics) and proprietary tablet-based apps and databases to deliver inspections, retrofits, greenfield design, and turnkey asset management.

📋 Description

• Provide high-level administrative support to multiple executives • Arrange, coordinate, and follow through on meetings • Coordinate travel arrangements, correspondence, filing, phone messages, and expense reporting • Coordinate the global meeting calendar for the leadership team • Manage distribution of information and reports • Schedule and oversee functional and executive-level communications and meetings • Prepare and edit professional documentation, spreadsheets, reports, presentations, and correspondence • Lead and organize client and employee engagement events • Coordinate vendors for maintenance and repairs at company-leased or company-related properties • Act as liaison between senior leadership and internal and external stakeholders • Assist with project management and task tracking • Schedule domestic and international travel and manage travel budgets cost-effectively • Organize virtual and in-person meetings • Manage daily executive calendars, communications, overlapping meetings, and conflicts • Handle confidential information with discretion and professionalism • Maintain superior customer service for clients and resolve issues • Ensure timely responses to internal and external clients • Support operational efficiencies across cross-functional work teams

🎯 Requirements

• High school diploma or equivalent • Minimum of 5 years’ experience in an Executive administrative assistant capacity • Strong ethics and values; widely trusted, direct, and truthful • Ability to establish and maintain effective relationships • Expert in Microsoft products including Word and Excel • Experience with analyzing data, financial reporting, data inventory management, and program auditing • Ability to organize multiple, complex assignments and competing priorities accurately • Ability to collaborate in cross-functional work teams • Resourceful, strong initiative, and solution-oriented approach • Proven experience supporting and working with senior/executive-level leadership • Meticulous attention to detail • Ability to pass a post-offer drug and alcohol test in compliance with Federal regulations • Subject to random testing as a condition of continued employment • Bachelor’s degree from an accredited institution preferred • Corporate experience in a matrix organization preferred • Experience supporting executive personnel in an industrial sector preferred

🏖️ Benefits

• Career advancement opportunities • Comprehensive benefits package • Medical coverage • Dental coverage • Vision coverage • Prescription drug coverage • 401(k) retirement savings plan • Supplemental insurance options • Company-paid life insurance • Company-paid AD&D insurance • Company-paid short-term disability coverage • Generous paid time off program • Remote work position