Senior Proposal Coordinator

🕒 May 11

🇺🇸 United States – Remote

⏰ Full Time

🟠 Senior

📄 Proposal Manager

🦅 H1B Visa Sponsor

This company has sponsored H1B visas in the past.

👻 Ghost score 67%

What it means: how likely this posting is sitting open without active hiring.How to read it: 60% or higher means we think this is a ghost. Lower scores are less of a worry.How we score it: age, reposts, open roles vs team size, how fast jobs close, and whether pay is listed.Fine print: an estimate from public data, not a judgment of the company. Real jobs can score high, so treat it as a hint, not a fact.

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Outforce

WebsiteLinkedInAll Job Openings

201 - 500 employees

💼 Consulting

🎯 Recruiter

☁️ SaaS

Consulting • Recruitment • SaaS

Outforce is a global offshore recruitment and outsourcing company, recognized for its innovative approach in connecting businesses with top-tier talent. Based in Australia and with significant operational presence in the Philippines, Outforce provides customized talent solutions to enhance productivity and reduce staffing costs for various industries. Offering transparent pricing and a commitment to client satisfaction, Outforce empowers businesses worldwide to effectively meet their staffing needs.

📋 Description

• Lead development of standard submittals aligned with RFP requirements, client needs, and company standards • Coordinate and lead proposal review meetings, including kickoff and quality review sessions • Serve as the primary point of contact for proposal efforts, engaging internal teams and external partners • Support planning, coordination, and execution of high-value, strategic proposals with the Proposal Manager • Coordinate collection and integration of resumes, project descriptions, forms, and administrative content • Manage day-to-day proposal logistics, version control, and document management in collaborative platforms • Draft, edit, and refine technical and marketing content, including resumes, project descriptions, and executive summaries • Maintain and refine reusable content libraries, including resumes, project sheets, and boilerplate responses • Ensure content reflects company capabilities, experience, and achievements while following branding guidelines • Identify and recommend improvements to proposal workflows, templates, and tools • Collaborate with technical teams, proposal staff, and leadership to gather information and align project strategies • Review proposals for accuracy, compliance, and consistency with branding and industry standards • Develop and manage proposal schedules to ensure deadlines are met

🎯 Requirements

• Bachelors degree in Marketing, Communications, Business, or a related field • 3-5 years of experience in proposal coordination, with expertise in the AEC industry • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) • Proficiency in Adobe Creative Suite (InDesign) • Strong organizational skills • Strong writing, editing, and communication skills • Exceptional attention to detail • Proven ability to manage multiple projects under tight deadlines in a fast-paced environment • Preferred: Experience with proposal management and CRM software (e.g., Deltek Vantagepoint) • Preferred: Familiarity with federal, state, and local government procurement processes and compliance requirements • Preferred: Familiarity with AEC terminology, processes, and standards • Preferred: Creative design skills • Preferred: Persuasive writing skills

🏖️ Benefits

• Competitive compensation package aligned with your skills and experience • Night differential pay to help maximize your earnings • Comprehensive HMO coverage, including a free dependent on Day 1 • Permanent work-from-home setup for better work-life balance • Employee referral program with rewarding incentives • 20 days of annual leave • Engaging team activities and events • Client engagement initiatives to elevate your professional experience