Executive Assistant

🕒 April 17

🇺🇸 United States – Remote

⏰ Full Time

🟡 Mid-level

🟠 Senior

👨‍💼 Executive Assistant

👻 Ghost score 66%

What it means: the chance that no one is really hiring for this job.How to read it: 60% or higher means we think this is a ghost. Lower scores are less of a worry.How we score it: age, reposts, open roles vs team size, how fast jobs close, and whether pay is listed.Fine print: an estimate from public data, not a judgment of the company. Real jobs can score high, so treat it as a hint, not a fact.

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Outsourcey

WebsiteLinkedInAll Job Openings

201 - 500 employees

Founded 2024

🤝 B2B

🛍️ eCommerce

B2B • eCommerce • IT outsourcing

Outsourcey is a leading remote staffing agency specializing in connecting businesses with skilled offshore talent. They simplify the outsourcing process for companies ranging from startups to Fortune 500 firms, offering flexible staffing solutions without long-term contracts or setup fees. By leveraging a vast network of qualified professionals, Outsourcey helps clients reduce operational costs while improving efficiency and scalability, ensuring that businesses can effectively meet their project demands across various industries.

📋 Description

• Manage complex calendars, appointments, and scheduling to optimise executive time and productivity • Handle email correspondence, screen inquiries, and draft clear, professional responses on behalf of management • Prepare detailed reports, presentations, and documents using Microsoft Office Suite, ensuring accuracy and quality • Maintain and organise digital and physical filing systems, databases, and records with a high level of precision • Coordinate meetings, including scheduling, preparing agendas, taking minutes, and tracking action items • Arrange travel logistics such as flights, accommodation, and itineraries, ensuring seamless planning • Act as a key point of contact between executives, internal teams, and external stakeholders • Support daily administrative operations, anticipate needs, and proactively solve problems to improve efficiency

🎯 Requirements

• Exceptional written and verbal communication skills with a professional and polished tone • Strong organisational skills with the ability to manage multiple priorities and deadlines effectively • Advanced proficiency in Microsoft Office Suite, particularly Excel (data management, formulas), Word, and Outlook • High level of attention to detail with strong analytical and problem-solving capabilities • Ability to work independently while also collaborating effectively within a team environment • Strong interpersonal skills with the ability to build relationships and communicate across all levels • Proven ability to handle sensitive and confidential information with discretion and integrity • 5+ years previous experience in a Personal Assistant, Executive Assistant, or similar administrative role is highly desirable.

🏖️ Benefits

• Competitive salary • Opportunity to shape the HR function of a rapidly growing BPO. • Work closely with a team of industry leaders who have successfully scaled BPOs in the past. • Career growth and development opportunities.

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