Legal Assistant

🕒 6 days ago

🇺🇸 United States – Remote

⏰ Full Time

🟡 Mid-level

🟠 Senior

⚖️ Legal Assistant

👻 Ghost score 25%

What it means: how likely this posting is sitting open without active hiring.How to read it: 60% or higher means we think this is a ghost. Lower scores are less of a worry.How we score it: age, reposts, open roles vs team size, how fast jobs close, and whether pay is listed.Fine print: an estimate from public data, not a judgment of the company. Real jobs can score high, so treat it as a hint, not a fact.

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Outsourcey

WebsiteLinkedInAll Job Openings

201 - 500 employees

Founded 2024

🤝 B2B

🛍️ eCommerce

B2B • eCommerce • IT outsourcing

Outsourcey is a leading remote staffing agency specializing in connecting businesses with skilled offshore talent. They simplify the outsourcing process for companies ranging from startups to Fortune 500 firms, offering flexible staffing solutions without long-term contracts or setup fees. By leveraging a vast network of qualified professionals, Outsourcey helps clients reduce operational costs while improving efficiency and scalability, ensuring that businesses can effectively meet their project demands across various industries.

📋 Description

• Manage and monitor executive email inboxes, identifying priorities, flagging urgent matters, organising correspondence and ensuring important actions are followed up • Manage executive calendars, coordinating meetings, appointments, deadlines and commitments while proactively identifying scheduling conflicts and competing priorities • Use AI tools and automation to streamline repetitive administrative tasks, improve workflows and reduce the time required for routine executive support activities • Manage expense administration, including entering expenses, maintaining accurate records, categorising transactions and preparing information for financial reporting • Generate and maintain regular reports, summaries and administrative dashboards, ensuring information is accurate, clearly presented and available when required • Draft and format written responses, correspondence and documents based on instructions or existing templates, reviewing formatting, tone, structure and accuracy before finalisation • Take ownership of recurring administrative processes and repetitive tasks, identifying opportunities to standardise, automate and improve how work is completed across the practice • Maintain high standards of confidentiality and information management when handling sensitive client, legal, financial and executive information, while coordinating effectively with internal and external stakeholders • Provide personal assistant support to executives, including coordinating personal travel, appointments, events, reservations and other personal arrangements as required

🎯 Requirements

• Min 4 years of experience as an Executive Assistant, Senior Personal Assistant, Legal Assistant or similar senior administrative role, preferably within a law firm or professional services environment • Strong AI literacy and experience using AI tools to improve productivity, automate repetitive workflows, draft content, organise information and enhance administrative processes • Exceptional written English and attention to detail, with the ability to review, format and produce professional correspondence and documents accurately • Strong organisational and prioritisation skills, with the ability to manage complex calendars, multiple deadlines, competing priorities and high volumes of information independently • High level of discretion, professionalism and confidentiality, with the ability to handle sensitive legal, client and financial information appropriately and exercise sound judgement

🏖️ Benefits

• Competitive salary • Opportunity to shape the HR function of a rapidly growing BPO • Work closely with a team of industry leaders who have successfully scaled BPOs in the past • Career growth and development opportunities