Virtual Assistant

🕒 October 13

🇺🇸 United States – Remote

⏰ Full Time

🟡 Mid-level

🟠 Senior

👨‍💼 Executive Assistant

👻 Ghost score 25%

What it means: how likely this posting is sitting open without active hiring.How to read it: 60% or higher means we think this is a ghost. Lower scores are less of a worry.How we score it: age, reposts, open roles vs team size, how fast jobs close, and whether pay is listed.Fine print: an estimate from public data, not a judgment of the company. Real jobs can score high, so treat it as a hint, not a fact.

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Outsourcey

WebsiteLinkedInAll Job Openings

201 - 500 employees

Founded 2024

🤝 B2B

🛍️ eCommerce

B2B • eCommerce • IT outsourcing

Outsourcey is a leading remote staffing agency specializing in connecting businesses with skilled offshore talent. They simplify the outsourcing process for companies ranging from startups to Fortune 500 firms, offering flexible staffing solutions without long-term contracts or setup fees. By leveraging a vast network of qualified professionals, Outsourcey helps clients reduce operational costs while improving efficiency and scalability, ensuring that businesses can effectively meet their project demands across various industries.

📋 Description

• Manage calendars, appointments and scheduling across three businesses, ensuring priorities and commitments are coordinated effectively • Prepare and send invoices, maintain accurate records and follow up on outstanding administrative items as required • Provide general executive assistance, including email management, document preparation, task coordination and day-to-day administrative support • Monitor deadlines, outstanding tasks and commitments, proactively ensuring important matters are followed through to completion • Use AI tools to improve administrative workflows, automate repetitive tasks and increase the efficiency and quality of work • Coordinate communications, information and tasks across the three businesses, ensuring relevant stakeholders remain informed • Identify administrative inefficiencies and recommend practical improvements to systems, processes and ways of working • Provide regular updates to the relevant directors, exercise sound judgement when making decisions and escalate issues appropriately

🎯 Requirements

• Min. 4 years of experience as an Executive Assistant, Senior Virtual Assistant or in a similar administrative support role • Strong calendar management, invoicing, email management and general executive administration skills • An AI-native mindset, with the ability and willingness to use AI tools to improve productivity, streamline processes and learn new systems quickly • Excellent written and verbal English • Strong organisational skills and the ability to manage competing priorities across multiple businesses • Highly proactive, adaptable and trainable • Sound judgement, self-awareness and common sense • Confidence to work independently without constant supervision

🏖️ Benefits

• Competitive salary • Opportunity to shape the HR function of a rapidly growing BPO • Work closely with a team of industry leaders who have successfully scaled BPOs in the past • Career growth and development opportunities