Executive Assistant – CEO

Job not on LinkedIn

🔥 27 minutes ago

🐊 Florida, North Carolina, +2 more states – Remote

🐊 Florida – Remote 🌲 North Carolina – Remote 🤠 Texas – Remote ⚔️ Virginia – Remote

💵 $65k - $85k / year

⏰ Full Time

🟡 Mid-level

🟠 Senior

👨‍💼 Executive Assistant

👻 Ghost score 0%

What it means: how likely this posting is sitting open without active hiring.How to read it: 60% or higher means we think this is a ghost. Lower scores are less of a worry.How we score it: age, reposts, open roles vs team size, how fast jobs close, and whether pay is listed.Fine print: an estimate from public data, not a judgment of the company. Real jobs can score high, so treat it as a hint, not a fact.

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Widelity, Inc.

WebsiteLinkedInAll Job Openings

51 - 200 employees

Founded 2006

📡 Telecommunications

🔒 Cybersecurity

🎖️ Defense

Telecommunications • Cybersecurity • Defense

Widelity is a U. S. -based communications and ICT resilience firm that helps government, defense, intelligence, and enterprise clients design, fund, deploy, and protect secure, scalable networks. For nearly 20 years the company combines industry executives, technologists, and former military/intelligence leaders across four divisions—Network Strategy, Custom Wireless (4G/5G, private/public, MEC, IoT, DAS, RAN), Programs (federal broadband funding navigation), and Security & Resiliency—to deliver solutions spanning 5G, satellite, IoT, cloud, and cybersecurity for mission-critical and large-scale communications projects. Widelity also engages in citizenship initiatives focused on digital inclusion and community support.

📋 Description

• Manage a complex calendar for the CEO and C-Suite, including scheduling, rescheduling, and prioritizing meetings • Coordinate daily, weekly, and monthly agendas and prepare the CEO for engineering reviews, program milestones, and government-stakeholder meetings • Organize schedules across business and limited personal commitments, resolve conflicts, and anticipate future needs • Serve as primary point of contact and gatekeeper for the CEO • Screen and route calls, emails, and messages and respond on behalf of the CEO when appropriate • Liaise between the CEO, C-Suite, senior leaders, engineering teams, and government/client representatives • Draft, edit, and format executive communications, board materials, invitations, minutes, and correspondence • Prepare agendas, briefing documents, presentations, and reports for executive meetings, board sessions, and government-related reviews • Track action items and follow up across cross-functional teams • Maintain the CEO's contact database and information repositories • Coordinate domestic executive travel, itineraries, accommodations, transportation, and meeting logistics • Prepare, submit, and reconcile expense reports with Finance • Coordinate video conferences, briefings, and remote events for executive guests and visitors • Handle sensitive and confidential information related to government contracts, engineering IP, and strategic initiatives • Streamline executive office processes and improve information flow in a remote environment • Lead or support special projects and research assignments directed by the CEO • Gather, analyze, and summarize information for meetings and decisions • Respond to urgent executive or program needs outside standard business hours

🎯 Requirements

• 5+ years of experience as an Executive Assistant supporting C-suite or senior executives in complex organizations • Advanced proficiency with Microsoft Office (Outlook, Word, Excel, PowerPoint) • Comfort with modern collaboration tools such as Teams, Zoom, and project/task management tools • Exceptional written and verbal communication skills • Ability to draft, edit, and format professional documents and presentations for technical, business, and government audiences • Strong time management and organizational skills • Proven ability to manage multiple priorities and meet tight deadlines in a fully remote, high-pressure environment • Ability to handle confidential and sensitive information with discretion • Authorized to work in the United States • Must currently reside in North Carolina, Virginia, Texas, Georgia, or Florida • Flexibility to work outside standard business hours based on business needs, project milestones, and executive travel/meetings • Bachelor's degree in Business, Communications, Public Administration, Engineering Management, or a related field, or equivalent combination of education and experience (preferred) • Prior experience working for government agencies or with government contractor organizations (preferred) • Business acumen within telecoms, engineering, technology, or government contracting (preferred) • Experience supporting executives in government-contracting, public-sector, defense, or regulated environments (preferred) • Experience with business communication, document editing and formatting, and information design for executive decks, board materials, and government-facing presentations (preferred) • Commitment to excellence and continuous improvement (preferred) • Ability to interact effectively with board members, senior leaders, engineers, government officials, and external partners (preferred) • Ability to collaborate effectively with assistants, engineering staff, program managers, and cross-functional partners (preferred) • Strong service orientation and sound judgment (preferred) • Creative, solution-focused approach with a sense of urgency (preferred)

🏖️ Benefits

• Fully remote work arrangement • Employee-owned small business environment • Equal employment opportunity and inclusive workplace • Opportunity to work on innovative technology consulting, engineering, communications, wireless, network integration, compliance, and national security projects