Transition Manager, Lease Administration

Job not on LinkedIn

🔥 0 minutes ago

🌐 United States, Canada – Remote

🇺🇸 United States – Remote 🇨🇦 Canada – Remote

🌵 Arizona, Colorado, +17 more states – Remote

🌵 Arizona – Remote ⛰️ Colorado – Remote 🏛️ District of Columbia – Remote 🐊 Florida – Remote 🌽 Illinois – Remote 🎰 Nevada – Remote 🏖️ New Jersey – Remote 🌲 North Carolina – Remote 🏈 Ohio – Remote 🦀 Maryland – Remote 🍂 Massachusetts – Remote 🚗 Michigan – Remote ❄️ Minnesota – Remote 🏰 Missouri – Remote 🔔 Pennsylvania – Remote 🎸 Tennessee – Remote 🤠 Texas – Remote ⚔️ Virginia – Remote 🧀 Wisconsin – Remote

💵 $97k - $110k / year

⏰ Full Time

🟠 Senior

🔴 Lead

🖥️ Administration

🦅 H1B Visa Sponsor

This company has sponsored H1B visas in the past.

👻 Ghost score 0%

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Colliers

WebsiteLinkedInAll Job Openings

10,000+ employees

Founded 1994

💼 Consulting

🏨 Hospitality

📦 Logistics

Consulting • Hospitality • Logistics

Colliers is a global leader in real estate services and investment management. The company provides a comprehensive range of services to commercial real estate clients, such as transaction services, property management, and valuation. Colliers' expertise spans across various sectors including office, industrial, retail, residential, and hospitality properties. Their mission is to maximize the potential of property and accelerate the success of their clients and people. With a strong commitment to sustainability and innovation, Colliers offers bespoke solutions tailored to meet the unique needs of their clients worldwide.

📋 Description

• Manage Lease Administration client implementations and client/vendor relationships • Manage the full transition lifecycle from discovery, data extraction, migration, abstraction, validation, and process documentation through stabilization and handover • Manage multiple projects concurrently and track scope, schedule, budget, risks, actions, agendas, and minutes • Manage project team accountability and team workloads • Establish schedules, reports, communication plans, process flows, templates, procedures, playbooks, and RACI charts • Provide database quality control and create, edit, and run Lease Administration reports • Mentor and train junior transition resources • Oversee lease abstraction, translation, validation, and quality control • Ensure accurate input of rental obligations and lease information • Understand client objectives, portfolio strategy, agreements, scope, fees, billing, and payee information; maintain data in WorkTrac • Conduct regular client meetings and reviews and develop client governance programs • Manage client escalations and ensure timely issue resolution • Oversee global service delivery and coordinate global team assignments • Support RFI/RFP responses and participate in client presentations and business pitches • Maintain internal communications cadence with global lease administration teams • Oversee data migration, data mapping, ETL processes, and reconciliation between systems • Provide training for lease administration systems and dashboards • Review recovery clauses, recovery pools, expenses, caps, base years, and exclusions • Develop monthly rental payment schedules and review/approve Rent, CAM, Operating Expense, Tax, and Insurance payments • Review and validate Consumer Price Index adjustments • Maintain file systems and data integrity for tenant and lease information • Maintain transition financial forecasts, approve monthly billing, track pass-through expenses, and track A/R • Provide status reports to internal management • Partner with legal, risk, security, technology, and global COE teams on contractual and program initiatives • Develop workload tracking methods, validate team allocations, and ensure equitable workload distribution • Develop a roadmap to streamline and enhance transition program delivery • Lead initiatives including best-practice tracking, case study development, AI/technology partnership, and global COE partnerships

🎯 Requirements

• Bachelor’s degree in business, accounting, real estate, or similar field preferred • At least 10 years of relevant experience in commercial real estate lease administration and/or accounting and property management • Experience in either or both the Landlord or Tenant sector • Intermediate to expert experience with commercial real estate database applications such as CoStar, Yardi, Apex, ProLease, Viisual Lease, or other portfolio management database systems • Documented success working on multi-line global accounts with 1,000+ leases and global account management structure • Intermediate proficiency with Microsoft Office tools including Word, PowerPoint, Excel, and OneNote • Thorough knowledge of FASB/IFRS accounting rules and general accounting principles preferred • Successful track record of working independently, preferably remotely • Strong time management skills • Currently authorized to work in the United States on a full-time basis • Employer will not sponsor applicants for work visas • Direct applicants only; no agencies

🏖️ Benefits

• Employer-subsidized medical benefits including RX, dental, and vision • Employer-paid basic life/AD&D insurance • Short-term and long-term disability insurance • 401(k) plan with employer match • 10 days of sick leave • Minimum of 15 days of vacation annually • Certain senior-level roles eligible for unlimited time off • 10 paid holidays • Two personal flex days • 12 weeks of paid parental leave for birth parents after 90 days of employment • 4 weeks of paid parental leave for non-birth parents, including adoptive/foster parents, after 90 days of employment • Equal opportunity employer and reasonable accommodation support