Senior Director of Operations and Finance – Chief Operating Officer

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🔥 3 minutes ago

🏛️ District of Columbia, Washington – Remote

🏛️ District of Columbia – Remote ☕ Washington – Remote

💵 $141k - $168.5k / year

⏰ Full Time

🟠 Senior

🏢 Chief Operating Officer (COO)

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Partnership for Large Election Jurisdictions

WebsiteLinkedInAll Job Openings

2 - 10 employees

Founded 2022

🤝 Non-profit

🏛️ Government

📚 Education

Non-profit • Government • Education

Partnership for Large Election Jurisdictions (PLEJ) is a national, nonpartisan nonprofit that builds a community of practice for election administrators in the United States representing large jurisdictions (generally those serving 250,000+ people or the four largest jurisdictions in a state). PLEJ facilitates peer-to-peer engagement through webinars and in-person convenings, produces crowd-sourced nonpartisan guides and toolkits, promotes retention and professional development for election officials, and elevates the operational challenges and needs of large election jurisdictions by working with government agencies, nonprofits, academics, and subject-matter experts. Leadership includes experienced county and city election administrators and the organization focuses on improving election administration, innovation, voter experience, and resource allocation for large jurisdictions.

📋 Description

• Report to the Executive Director and serve on PLEJ’s senior leadership team as the Executive Director’s principal operating partner • Translate organizational priorities into annual operating plans, budgets, clear ownership, timelines, and measures of progress • Lead financial management and internal operations, including people operations, compliance, risk management, systems, data, and core infrastructure • Establish operating review cadences to monitor progress, surface delays and dependencies, make decisions, and ensure corrective actions • Coordinate cross-functional planning across staffing, budgets, program schedules, convenings, partnerships, and operational capacity • Lead annual budgeting, multi-year financial planning, rolling forecasts, and cash-flow projections • Deliver monthly financial reporting covering budget-to-actual results, cash position, forecasts, grant spending, and material variances • Oversee financial administration and accounting, including monthly close, accounts payable and receivable, payroll, purchasing, expense controls, and financial records • Maintain financial policies, internal controls, delegated approval thresholds, and separation of duties • Oversee grant budgets, fund restrictions, cost allocation, financial reports, and grant documentation • Coordinate annual audits and tax preparation and manage accounting, audit, banking, insurance, compliance, and other service providers • Prepare financial analysis and recommendations for the Executive Director and Board and present financial information as requested • Design and improve workflows, policies, tools, systems, vendor management, contracts, insurance, procurement, and administrative processes • Strengthen data governance, records management, privacy, access controls, cybersecurity readiness, and business continuity plans • Lead and develop the Operations & Finance team and oversee workforce planning, recruitment, onboarding, performance management, staff policies, and compensation processes • Maintain compliance calendars and organization-wide risk management processes covering financial, operational, legal, reputational, people, data, and cybersecurity risks • Provide accurate, timely operational and financial information to the Board for oversight and decision-making

🎯 Requirements

• Bachelor’s degree in finance, accounting, business administration, public administration, or a related field required • At least 10 years of progressively responsible experience in finance, operations, organizational management, or a related field, including at least five years in senior leadership • Substantial responsibility for organizational budgeting, forecasting, financial reporting, internal controls, and stewardship of restricted or grant-funded resources • Record of improving financial and operating systems and using them to support organizational decisions, accountability, and reliable execution • Experience translating strategy into operating plans with clear ownership, timelines, measures, and regular follow-up on results • Experience leading, supervising, and developing staff, including setting priorities and performance expectations in a lean or changing organization • Strong financial analysis skills and ability to explain financial information clearly to non-financial colleagues and Board members • Experience managing complex, multi-stakeholder work, external vendors or professional service providers, and competing organizational priorities • Sound judgment, integrity, discretion, and ability to manage confidential financial, personnel, and organizational information • Ability to work effectively in diverse, high-visibility environments while maintaining PLEJ’s commitment to nonpartisanship • Preferred: experience in a nonprofit, association, public interest, or other grant-funded organization • Preferred: experience supporting organizational growth, building infrastructure, or leading institutional change • Preferred: familiarity with nonprofit accounting, fund accounting, grant compliance, audit processes, and Board practices • Preferred: experience with business continuity, crisis management, cybersecurity readiness, or data governance • Preferred: background in public administration, election operations, law, policy, or nonprofit leadership • Master’s degree, CPA, or other finance or operations credential preferred; equivalent practical experience valued

🏖️ Benefits

• Fully covered medical, dental, vision, short-term and long-term disability, and term life insurance premiums for the employee (employee’s family may be added at employee’s expense) • Unlimited PTO • 14 observed holidays and generous holiday schedule • 401(k) retirement plan • Fully remote and flexible work arrangement • Regular travel opportunities for staff meetings, member convenings, retreats, and national engagement (up to 30%)

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