Executive Assistant

🔥 0 minutes ago

🗽 New York – Remote

🗽 New York – Remote

💵 $80k - $90k / year

⏰ Full Time

🟡 Mid-level

🟠 Senior

👨‍💼 Executive Assistant

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Pearl Meyer

WebsiteLinkedInAll Job Openings

51 - 200 employees

💰 Debt Financing on 2024-04

Connecting People, Purpose & Performance™

📋 Description

• Provide high-level administrative, operational, and business support to Managing Directors within the Leadership Practice. • Manage complex workflows and coordinate client and executive activities. • Ensure the seamless execution of business operations. • Maintain all Salesforce records including web lead opportunities, engagements, accounts, and contact entries. • Manage time tracking, client billing workflows, and expense reports in Deltek Maconomy. • Serve as a central point of coordination among executives, clients, and internal stakeholders. • Anticipate executive and business needs, proactively identifying issues and implementing solutions. • Manage complex executive calendars, priorities, and scheduling logistics. • Support business development activities by preparing proposals, reports, engagement letters, and statements of work. • Coordinate meetings and events, ensuring preparation of materials and logistics management. • Monitor, prioritize, and respond to executive communications as appropriate. • Support cross-functional initiatives, projects, and process improvements. • Partner with senior firm leaders and cross-functional teams. • Access and prepare reports and business development information for executive decision-making. • Establish and pursue individual professional development goals to enhance skills and effectiveness. • Plan and manage executive travel and accommodations.

🎯 Requirements

• Demonstrated experience supporting senior-level executives in a fast-paced professional services, consulting, or similar business environment. • Strong organizational skills with the ability to manage multiple priorities, competing deadlines, and changing business demands. • Experience with Deltek Maconomy or similar timekeeping, billing, and expense management systems preferred. • Exceptional written and verbal communication skills, including editing, proofreading, and preparation of professional business materials. • Ability to adapt support approaches to varying executive work styles, preferences, and business needs. • Proven ability to exercise sound judgment, maintain confidentiality, and handle sensitive information with discretion. • Strong problem-solving skills, resourcefulness, and initiative. • Demonstrated professionalism, executive presence, and confidence interacting with senior leaders, clients, and key stakeholders. • Ability to build and maintain effective working relationships across all levels of the organization. • Proficiency with Microsoft Office Suite and business technology platforms including Salesforce, Zoom, Teams, and related applications. • Demonstrated adaptability and willingness to learn and leverage emerging technologies, including AI-enabled productivity tools. • Ability to work independently while collaborating effectively across teams and functions.

🏖️ Benefits

• Medical (including prescription coverage) • Dental • Vision • Health Savings Account • Commuter Account • Health Care and Dependent Care Flexible Spending Accounts • Group Accident • Group Critical Illness • Life Insurance • AD&D • Group Legal • Identify Theft Protection • Wellbeing Program • Work/Life Resources (including Employee Assistance Program) • Paid Holidays • Annual Paid Time Off (includes paid state/local paid leave where required) • Short-Term Disability • Long Term Disability • Other Leaves (e.g., Bereavement, FMLA, ADA, Jury Duty, Military Leave, and Parental and Adoption Leave) • Paid Time Off (Washington State only) • Savings Plan (401k)